Subcontracts Administrator

7 days ago

Irvine, United States ADB Full time

**Summary**

Under the direction of the Contracts & Procurement Manager, performs a variety of activities related to procurement and subcontract administration. This position requires a dynamic self-starter who communicates well and can produce a high volume of work in a fast-paced environment.

The salary range for this position is $80,458/year-$98,963/year.

**Essential Duties and Responsibilities**
- Administers subcontracts through an organized program in accordance with key dates, responsibilities, and notice requirements.
- Maintains subcontracts and related files/records in a centralized file structure for subsidiary use.
- Update subcontracts when parties sign change orders or modifications and preserve critical communications concerning disputes, deliveries, claims, changes, or performance issues.
- Prepares and disseminates information regarding subcontract status, compliance, modification, and termination to the management team.
- Responsible for notifying the Project Manager and following up with subs on any open and outstanding issues.
- Review subcontractor bonding requirements with the Contracts Director and follow up with subcontractors to get bonds submitted.
- Ensures subcontract bonds are submitted, reviewed, and approved prior to execution of the subcontract agreement.
- Works with the Certified Payroll Administrator to collect all required documents according to the contract and as requested by the governing authority, including maintaining proper security of all documents containing personal information for any employee(s) on the project.
- Managing subcontracts to ensure compliance and verifying that contractors have met contract requirements and provided required reports and documentation.
- Ensure the subcontractor closeout submittal process is thoroughly completed.
- Assist in project closeout efforts to include accounting, billings, receivables, etc., as necessary.
- Participates in audits of contracts and/or subcontracts for compliance with internal controls and procedures, the FAR, Government regulations, and state law.
- Dispatches contract information to procurement team and project teams as needed to support procedural requirements.
- Assist procurement team members when necessary.
- Must be highly organized and able to manage a high volume of work under strict deadlines.
- Promote and maintain a flexible, cooperative, team-oriented, and customer-focused attitude within and between departments and vendors.
- Perform any other duties as assigned by management.

**Minimum Qualifications**
- Associate degree in Business Administration, Accounting, or a related field
- Experience may be substituted on a 1:1 basis for education
- Three (3) or more years of experience with subcontract administration, compliance, procurement, or related field
- Two (2) years of which are in government contracting
- Knowledge of FAR, DFAR, Service Contract Act, Davis Bacon Act, and various contract types.
- Proficient with MS Office Excel, Word, Outlook
- Experience with computerized accounting software, preferably Deltek/Costpoint

**Preferred Qualifications**
- Bachelor’s degree in Business Administration, Accounting, or a related field
- Knowledge of foreign/overseas government contracting
- Experience in the construction, environmental, or engineering industry
- Willingness to work occasional overtime
- Experience and knowledge of Alaska Native cultures

**Shareholder Preference**

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

**Physical Demands**

Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus), occasional walking or standing, occasional lifting of up to 10 pounds.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions._

**Work Environment**

**Work Schedule**: Monday - Friday, 8:00 to 5:00, may vary based on business needs

**Experience**: Required
- 3 year(s): - Associate degree in Business Administration, Accounting, or a related field o Experience may be substituted on a 1:1 basis for education - Three (3) or more years of experience with subcontract administration, compliance, procurement, or related field o Two (2) years of which are in government contracting - Knowledge of FAR, DFAR, Service Contract Act, Davis Bacon Act, and various contract types. - Experience with computerized accounting software, preferably Deltek/Costpoint

**Education**: Preferred
- Associates or better in Business Administration or related field

**Skills**: Required
- MS Office

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inqui

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