Benefits and Compliance Coordinator
1 month ago
Build your career at Riboli Family Wines Riboli Family Wines is of the fastest-growing wine manufacturers in the U.S. and has received the designation of American Winery of the Year. We are a family-owned business, four generations deep, with 100+ years of producing well-known wines. Our company's leading wine brands include Stella Rosa, San Antonio, San Simeon, Maddalena, and Highlands 41.
The Human Resource Team is seeking a Benefits and Compliance Coordinator to assist the Senior HR Leadership team with ensuring we are in compliance and up to date with training, benefits and state/federal requirements. This individual should be a self-starter, collaborative, comfortable working within ambiguity and employee experience driven. This role is on site in Los Angeles, CA five days a week.
**_ ESSENTIAL DUTIES AND RESPONSIBILITIES_** - _Current duties may be changed if the job requires and/or additional duties may be assigned if necessary._
- Assist with the administration of employee benefits programs, including health insurance, retirement plans, and wellness initiatives.
- Process benefit enrollments, changes, and terminations accurately and in a timely manner.
- Lead annual open enrollment process for the company. This includes coordinating timelines, training, and communication.
- Respond to employee inquiries regarding benefits eligibility, coverage, and claims.
- Coordinate with insurance providers, brokers, and other vendors to resolve issues and ensure smooth administration of benefits programs.
- Assist in preparing and distributing benefits-related communications, such as open enrollment materials and plan summaries.
- Maintain accurate records and databases related to employee benefits, ensuring compliance with regulatory requirements.
- Stay updated on changes in benefits laws and regulations and make recommendations for process improvements as needed.
- Organizes and implements administrative systems and procedures performing necessary support duties as assigned.
- Ensure all relevant information is in HR Systems for new hires, promotions, transfers, terminations.
- Troubleshoot issues and answers questions and/or resolves problems related to the plan claims, eligibility, enrollment, etc.
- Assist in maintaining compliance and training schedule.
- Partners with HR in following an auditing program and scheduling reviews to monitor compliance and training completion rates.
- Creates, updates, and administers audit ready checklists.
- Improves areas of the business that do not meet requirements.
- Partners with key stakeholders on resolving any compliance issues.
- Responsible for maintaining various company records and policies.
- Creates an auditing program to monitor the company's adherence to legal and ethical requirements, including but not limited to compliance with city, state and federal ordinances.
- Assist in investigations into complaints or allegations of non-compliance, discrimination, harassment, or other HR-related issues as needed. Ensure thorough documentation and adherence to investigative protocols.
- Collaborate with HR team members on various projects and initiatives as assigned.
**_ QUALIFICATIONS-_**
- Bachelor's degree in human resources, Business Administration, or relevant work experience.
- Strong understanding of employee benefits programs and regulations, including FMLA, ADA, HIPAA, and COBRA.
- In-depth knowledge of federal, state, and local employment laws and regulations.
- Strong analytical skills with the ability to interpret complex legal documents and regulations.
- Excellent communication and interpersonal skills, with the ability to effectively educate, influence, and collaborate with stakeholders and peers at all levels.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Proficient in Microsoft Office Suite and HRIS software (e.g., Workday, ADP, Bamboo HR)
- Knowledge of working in Kantola or a similar learning management system.
- Excellent communication and interpersonal skills, with the ability to effectively interact with employees at all levels of the organization.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Self-starter, able to work in a space of ambiguity and evolving role.
- Problem solver, resourceful, and able to find solutions independently.
- Bilingual, Spanish preferred.
- At Riboli Family Wines, we are proud to be an equal-opportunity employer and we are committed to an environment of mutual respect, diversity, and inclusion. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, disability, protected veteran status or other characteristic protected by law._
- The information provided in this description has been designed to indicate t
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