Accounts Payable Manager

2 weeks ago

Chicago, United States Mayer Brown LLP Full time

Overview:
Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Finance Operations department in our Chicago office as an Accounts Payable Manager.

The Accounts Payable Manager, in collaboration with and support of the Assistant Director of Accounts Payable, leads the daily operations of the Firm’s U.S. cash disbursements function.

Key responsibilities include ensuring smooth and effective execution of the disbursements cycle, supporting departmental strategies, ensuring exemplary customer service, managing team personnel, supporting departmental systems and consistently enhancing service, processes, controls and procedures.

This crucial and visible role serves as the primary operational leader in ensuring the function achieves the department’s sustained service and operational excellence aspiration.

**Responsibilities**:
**General**:

- Leads full cycle execution of the cash disbursements function
- Manages, develops and mentors departmental staff
- Ensures a robust, effective control system
- Helps foster a collaborative, innovative and empowering culture
- Ensures timely, accurate processing and payment of vendor invoices and expense reimbursements
- Ensures timely support of and responsiveness to customer base
- Evolves operations through innovation, technology and ongoing assessments of practices
- Serves as primary contact with third party service center in their support of clerical tasks
- Leads processes surrounding multiple payment methods
- Ensures pristine and accurate recordkeeping and processing
- Supports the department’s financial and expense workflow systems
- Supports measurement of departmental performance through data, metrics and KPI’s
- Supports departmental strategies
- Solves problems quickly and adeptly
- Conducts staff training; develops sophisticated process documentation and informative content
- Leads departmental projects and other tasks as assigned

**Tactical**:

- Develops comprehensive expertise on the Firm’s financial systems, disbursements workflow platform and policies and procedures
- Is on cutting edge of industry technologies and innovations

Qualifications:
**Education/Training/Certifications**:

- Bachelor’s degree in a related field strongly preferred; an equivalent combination of education and/or experience may be considered in lieu of the degree when experience is directly related to the needs and expectations of the role

**Professional Experience**:

- Five years+ in accounts payable, required
- Prior leadership experience, strongly preferred
- Experience in legal or other professional services environment, preferred
- Accounting experience, preferred

**Technical Skills**:

- Expert knowledge of financial and accounts payable operations and systems, required
- Advanced proficiency in Microsoft Office products, including Excel, required
- Sophisticated technological acumen, required
- Advanced knowledge of automated disbursements workflow systems (e.g. Chrome River, Concur, Coupa), strongly preferred

**Performance Traits**:

- Strong, credible leadership presence
- Exceptional ability to manage a diverse group
- Innate customer service orientation and commitment to excellence
- Natural ability to inspire others and drive positive change
- Meticulous attention to detail, quality work, meeting deadlines
- Sharp critical thinking and analytical skills
- Ability to tenaciously solve problems and creatively conceive solutions
- Proactive, innovative orientation
- Engaging and unifying interpersonal and communication skills
- Inherently self-reflective, collaborative, growth oriented
- Trustworthy, honest, reliable

**Management Accountabilities**:

- Departmental performance
- Achievement of assigned goals
- Professional development (training/mentoring)
- Timely addressing of performance issues
- Participating in recruiting, interviewing and transition of assigned staff
- Managing assigned staff’s PTO

The above is a general description of the essential duties associated wi

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