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Business Officer

1 month ago

Santa Barbara, United States University of California, Santa Barbara Full time

**Job Code**:004263

**Job Open Date**:04/18/2024

**Application Review Begins**:05/03/2024; open until filled

**Department Code (Name)**: BMSE (MOLECULAR SCI&ENGINEERING)

**Percentage of Time**:100%

**Union Code (Name)**:CX (Clerical)

**Employee Class (Appointment Type)**:Staff (Career)

**FLSA Status**:Non-Exempt

**Classified Indicator Description (Personnel Program)**: PSS

**Salary Grade**:STEPS

**Hiring/Budgeted Hourly Range**: $28.83 to $35.12/hr.

**Work Location**:Ellison Hall - 6829

**Working Days and Hours**: M-F; 8am - 5pm

**Benefits Eligibility**: Full Benefits

**Type of Remote or Hybrid Work Arrangement, if applicable**: Hybrid

**Special Instructions**:
**Department Marketing Statement**:
BMSE at UC Santa Barbara enables cutting-edge research and provides post-graduate education at the interface between the life and physical sciences. We are an integral component of UCSB's widely recognized strength in interdisciplinary research. Drawing its faculty from ten departments and two colleges, BMSE is uniquely capable of developing outstanding young scientists well-versed in quantitative aspects of modern biological science, and ready for leadership positions in multidisciplinary research. The interdepartmental graduate program in Biomolecular Science and Engineering (BMSE) offers studies leading to the Ph.D. degree. The program is administered by faculty with joint appointments in the following departments: Chemical Engineering, Chemistry & Biochemistry, Computer Science, Ecology, Evolution, & Marine Biology, Materials, Mechanical & Environmental Engineering, Molecular, Cellular & Developmental Biology (MCDB), Computer Science, Electrical & Computer Engineering, and Physics.

**Benefits of Belonging**:
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

**Brief Summary of Job Duties**:
The Business officer works to create and maintain a positive and productive environment for faculty, staff, and students through cooperative efforts, high performance standards, and fiscal responsibility. Under the direction of the Program Director, the Business Officer is responsible for the full range of program management functions including academic administration and coordination; staff and academic personnel; academic support services, including the recruitment of new graduate students and scheduling/attending all committee meetings; assistance with faculty searches; academic and staff payroll processing; financial and purchasing operations; budgetary management and reconciling; space utilization and equipment management; program advertising on website and social media; website maintenance; and program outreach activities and event planning. The Business Officer independently addresses complex matters requiring broad knowledge of university policy and procedures and ensures that all department functions are carried out in accordance with UC policies and procedures. In addition, the Business Officer conducts analyses and participates in long-range planning with the Program Director and faculty of the program and serves as the Chair's liaison to other campus academic and administrative units. The Business Officer has supervisory responsibility for one 50% career staff individual and has signature authorization on all program funds.

**Required Qualifications**:

- Bachelor's degree in related area and / or equivalent experience / training.
- 1-3 years of supervisory experience and / or equivalent experience / training.
- 1-3 years financial management experience and/or equivalent experience/training.
- Excellent written and verbal communication skills.
- Strong analytical and problem-solving skills.
- Strong financial analytical skills including budgeting, forecasting, and reporting.
- Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, space planning, website design, accounting and payroll.
- Ability to use sound judgment in responding to issues and concerns.
- Ability to use discretion and maintain confidentiality.

**Preferred Qualifications**:

- 1-3 years of laboratory management experience or equivalent.
- Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and personnel management.
- Strong knowledge of and experience using UC systems such as UCPath, Concur, Espresso Suite (financial), Job Builder, Gateway, and GMC.

**Special Conditions of Employment**:

- UCSB is a Tobacco-Free environment
- Satisfactory conviction history background check

**Job Functions and Percentages of Time**:
20% Fiscal Management & Planning - The Business Officer is responsible for the oversight, implementation, monitoring, a

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