Executive Assistant to The Dean of The College

3 weeks ago

Chicago, United States The University of Chicago Full time

Department

College The College

About the Department

The Office of the College Dean, located in Harper Memorial Library, oversees the academic and operational administration of the College, including curriculum and academic programs, finance and budgeting, study abroad and second language acquisition initiatives, Development and Alumni Relations, Housing and Residential Life, Summer Session, the Society of Fellows in the Liberal Arts, and grant administration.

The College is comprised of the College Dean’s office, four Collegiate Divisions, the Office of Research and Teaching Innovations, 14 units under the collegiate division organization; the Dean of Students office with its 4 subsidiaries - the College Programming Office, the College Core Tutor Program, the Office of College Community Standards and the Center for College Student Success; the Study Abroad Office, College Information Technology, the Arley Cathey Learning Center, the Society of Fellows, Summer Quarter, College Writing Program, and the Chicago Center for Teaching and Learning.

Job Summary

Reporting to the Dean of the College, the Executive Assistant plays a critical role in the College's mission to educate undergraduates. The Executive Assistant is responsible for supporting complex calendar management, academic appointment review, information and communications flow, and events and committee meeting arrangements. The Executive Assistant is expected to provide this support with a high degree of autonomy and discretion, anticipating the needs and understanding the priorities of the Dean.

**Responsibilities**:

- Manages the Dean’s calendar, meeting preparation, and travel.
- Maintains the Dean’s complex and extremely active calendars and logístical needs, exercising considerable discretion and judgment as to priorities and effective use of the Dean’s time. May also support the Deputy Dean’s calendar, as needed.
- Confirms all internal and external meetings, necessary materials, and meeting locations in advance. Reviews upcoming meetings and events weekly with the Dean.
- Makes and coordinates complex travel arrangements for the Dean, preparing the itinerary and ensuring that all necessary files, materials, and supplies are assembled, coordinating with other personnel as appropriate. Reconciles all expense reports for the Dean.
- Works closely and collaboratively with Alumni Relations and Development on donor engagement, including travel, meetings, and meeting preparation.
- Organizes Dean’s review of faculty and other academic appointments of the College. Provides support for academic appointments that require a visa.
- Assembles, records, and tracks all recommendations for faculty and other academic appointments submitted to the Provost’s office for consideration as new hires, reappointments, and promotions.
- Reviews appointment information and back up material to assure accuracy and completeness of information before routing to the Provost’s office for approval.
- Provides high-level support and coordination for information and communications critical to the Dean.
- Structures and manages the Dean's electronic shared folders to facilitate collaboration and cooperation between and among the Dean, College staff, and key stakeholders.
- Acts as a liaison between the Dean and other University executives and offices, Board members, donors, alumni, parents, students, faculty, and staff with tact, courtesy, and confidentiality.
- Manages standing meetings, committees, and Dean’s Office events.
- Organizes a variety of meetings, which includes but is not limited to, coordinating the College Council meeting schedule with the Secretary of the Faculties, Registrar’s Office, and other stakeholders, along with coordinating College standing and ad hoc committee meetings, such as the Committee of the College Council and the Curriculum Committee. Maintains rosters, assembles meeting materials, and sends out invitations.
- Organizes Dean’s Office events, including receptions, parties, and gatherings. Supports logistics of Dean’s Office events, including vendor and location selection and coordination, advertising, and on-site staffing.
- Provides high-level administrative support for a Dean or Officer of the University. Proactively relieves the Dean or Officer of as much administrative detail as possible by efficiently and independently performing all duties. Manages the daily operations of the office, maintain files and processes mail for their executive. Drafts, edits, and prepares presentations and communications ensuring their executive is prepared with meetings materials and presentations, pertinent information and/or statistics.
- Independently manages, oversees and implements projects as directed by their Dean or Officer’s vision. Prepares and maintains sensitive project plans, budgets, and requirements often with deadline pressures. Tracks progress, solve problems, and provides regular updates to their executive.
- P

  • Executive Assistant to The Dean

    5 days ago

    Chicago, United States The University of Chicago Full time

    Department University of Chicago Social Sciences Division About the Department This position will be held in the Dean's Office of the Social Sciences and provides direct support that contributes to the success of the Dean. The Division of the Social Sciences play a critical role in supporting an interconnected community of scholars that extend across...

  • Associate Dean, College to Careers

    2 weeks ago

    Chicago, United States City Colleges of Chicago Full time

    **ASSOCIATE DEAN - COLLEGES TO CAREERS** **KENNEDY-KING COLLEGE** The Associate Dean - Colleges to Careers provides academic leadership, development, and the maintenance of educational programs. The position also assists the Executive Dean, in providing leadership and management for the program. In addition, assists the Executive Dean in planning,...

  • Executive Assistant

    2 days ago

    Chicago, United States The University of Chicago Full time

    Department Booth Deputy Dean Skinner About the Department The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous,...

  • Director, Financial Planning Analyst

    6 days ago

    Chicago, United States The Ladders Full time

    Location: Chicago, IL Hospital: RUSH University Medical Center Department: Deans Office College of Nursing Work Type: Full Time (Total FTE between 0.9 and 1.0) Shift: Shift 1 Work Schedule: 8 Hr (8:00:00 AM - 4:30:00 PM) Summary: The Dir of Finance and Strategic Analysis is the lead senior financial officer for the CON. The Director oversees the...

  • Assistant Dean for Budget and Financial Planning

    5 days ago

    Chicago, United States The University of Chicago Full time

    Department PSD Administration: Finance About the Department The Physical Sciences Division has a rich history of advancing and defining new fields of discovery in the physical sciences and mathematics, and this tradition of innovation continues today. Our inquiry and impact spans from the edge of the observable universe to human-computer interaction, from...

  • Associate Dean

    1 month ago

    Chicago, United States City Colleges of Chicago Full time

    **ASSOCIATE DEAN - STUDENT SERVICES** **KENNEDY-KING COLLEGE** The Student Services Department serves as a network of student-centered support and resources, providing a nurturing, holistic, and inclusive environment where students have access to a broad range of support services, are provided opportunities for campus engagement, and are linked to resources...

  • Associate Dean, Student Services

    2 months ago

    Chicago, United States City Colleges of Chicago Full time

    **ASSOCIATE DEAN - STUDENT SERVICES** **MALCOLM X COLLEGE** The Student Services Department serves as a network of student-centered support and resources, providing a nurturing, holistic, and inclusive environment where students have access to a broad range of support services, are provided opportunities for campus engagement, and are linked to resources...

  • Assistant Dean for Research Administration

    3 weeks ago

    Chicago, United States University of Illinois at Chicago Full time

    This position is responsible for providing leadership, administration direction and managerial oversight for the research mission of the College of Medicine. Duties & Responsibilities. Participate in strategic planning processes, identifying funding Research, Dean, Assistant, Technology, Healthcare, Management

  • Dean, College of Arts and Sciences

    2 months ago

    Chicago, United States North Park University Full time

    Job DescriptionJob DescriptionAbout North ParkFounded in 1891, North Park University is a Christian university affiliated with the Evangelical Covenant Church of over 3,200 students from around the country and the world. North Park University is located in the Albany Park neighborhood of Chicago, one of the most ethnically diverse zip codes in the United...

  • Executive Administrative Assistant

    2 weeks ago

    North Chicago, United States Rosalind Franklin University of Medicine & Science Full time

    **Position Summary**: Our generous benefits package includes medical, dental, and vision plans; paid parental leave; short term and long term disability plans; life insurance; flexible spending accounts; and a 403(b) retirement plan which includes an 8% employer contribution after 2 years of service. RFUMS is committed to employee wellbeing and work-life...

  • Executive Administrative Assistant

    2 weeks ago

    North Chicago, United States Rosalind Franklin University of Medicine & Science Full time

    Job DescriptionJob DescriptionPosition Summary:The CMS Dean’s Office Executive Administrative Assistant (EAA) coordinates all aspects of professional administrative support, day-to-day and long-range, to the Dean and assists the Director in executing a wide range of projects, office coordination, and events. The ideal candidate is a resourceful...

  • Executive Administrative Assistant

    2 weeks ago

    North Chicago, United States Rosalind Franklin University of Medicine & Science Full time

    Job DescriptionJob DescriptionPosition Summary:The CMS Dean’s Office Executive Administrative Assistant (EAA) coordinates all aspects of professional administrative support, day-to-day and long-range, to the Dean and assists the Director in executing a wide range of projects, office coordination, and events. The ideal candidate is a resourceful...

  • Assistant Dean for Academic Achievement, Program

    2 weeks ago

    Chicago, United States University of Illinois Full time

    **Assistant Dean for Academic Achievement, Program Assessment, and Bar Preparation** **Hiring Department**: UIC Law **Location**: Chicago, IL USA **Requisition ID**: 1024980 **Posting Close Date**: July 7, 2024 **About the University of Illinois Chicago** UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH...

  • Events Administrator Associate

    1 month ago

    Chicago, United States University of Illinois Full time

    **Events Administrator Associate - College of Nursing, Office of the Dean** **Hiring Department**: Administrative Support Services **Location**: Chicago, IL USA **Requisition ID**: 1024906 **Posting Close Date**: May 20, 2024 **About the University of Illinois Chicago** UIC is among the nation’s preeminent urban public research universities, a...

  • Assistant to The Deans

    3 weeks ago

    Chicago, United States North Park University Full time

    Description **Position Summary**: The purpose of this position is to provide administrative support to both the Seminary Dean and the Dean of Faculty. **Essential Responsibilities**: Confidential and efficient management of details to facilitate the work of both (1) The Seminary Dean & Vice President of Church Relations, and (2) The Dean of Faculty in...

  • Dean of Instruction – Literacy

    2 weeks ago

    Chicago, United States Great Lakes Academy K-8, single-site charter school on the South Side of Chicago Full time

    Dean of Instruction – Literacy About Great Lakes Academy Great Lakes Academy (GLA) is a high-performing, single-site charter school located in South Chicago. Our mission is to prepare all of our students with the fundamental academic skills, critical thinking ability, and strength of character to excel in high school, college, and a career of their...

  • Dean of Instruction – Literacy

    2 weeks ago

    Chicago, United States Great Lakes Academy K-8, single-site charter school on the South Side of Chicago Full time

    Dean of Instruction – Literacy About Great Lakes Academy Great Lakes Academy (GLA) is a high-performing, single-site charter school located in South Chicago. Our mission is to prepare all of our students with the fundamental academic skills, critical thinking ability, and strength of character to excel in high school, college, and a career of their...

  • Associate Dean of Academic Affairs

    3 weeks ago

    Chicago, United States Chicago State University Full time

    Posting Details Position Information Posting Number S24042P Posting Date 11/09/2023 Closing Date 03/01/2024 Title Associate Dean of Academic Affairs Working Title Associate Dean of Academic Affairs Salary Range Employee Class Administrator Department Office of the Dean of Health Sciences Full-time/ Part-time Full-time Specialization College of Health...

  • Dean, Stuart School of Business

    3 weeks ago

    Chicago, Illinois, United States Illinois Institute of Technology Full time

    ILLINOIS INSTITUTE OF TECHNOLOGYDean, Stuart School of BusinessChicago, Illinois Illinois Institute of Technology (Illinois Tech) seeks an innovative, entrepreneurial, and ambitious leader to serve as the next dean of the Stuart School of Business (Stuart). This is an exciting opportunity to lead a business school experiencing exponential growth thanks to...

  • Dean, Stuart School of Business

    2 weeks ago

    Chicago, Illinois, United States Illinois Institute of Technology Full time

    ILLINOIS INSTITUTE OF TECHNOLOGYDean, Stuart School of BusinessChicago, Illinois Illinois Institute of Technology (Illinois Tech) seeks an innovative, entrepreneurial, and ambitious leader to serve as the next dean of the Stuart School of Business (Stuart). This is an exciting opportunity to lead a business school experiencing exponential growth thanks to...