Coordinator

2 weeks ago

Tempe, United States Arizona State University Full time

**Days and Schedule**: Typical work schedule is Monday-Friday 8:00-5:00. There will be occasional evening hours and at least two weekends during the academic year. This position will require you to be on the Tempe Campus. There is possibility for a hybrid work arrangement in accordance with ASU policies.

**Job Family**
- Generic

**Department Name**
- WPC Marketing

**Full-Time/Part-Time**
- Full-Time

**VP Code**
- EXEC VP/PROVOST

**Scope of Search**
- Open

**Grant Funded Position**
- This is not a grant funded position and is not contingent on future grant funding.

**Salary Range**
- $50,000 - $55,000 per year; DOE

**Close Date**
- 08-July-2024

**Category**
- 02

**Essential Duties**
- Serve as primary staff support for Professional Sales Program events as well as other events in the Department of Marketing
- Coordinate all logistics and execution of assigned events including two large multi-university events
- This position will require hours to be worked in the evenings and at least two weekends during the academic year
- Serve as the primary representative during events, i.e.: room set-up, registration/check-in, as well as responding to and troubleshooting event related issues
- Compose correspondence to university staff, faculty, students and external partners representing the department
- Serves as key point of contact for various Department Board members. This includes but is not limited to cultivating and maintaining relations
- Coordinates arrangements for guest speakers for assigned classes
- Create invoices for membership dues and event sponsorships
- Maintain record-keeping systems through database and spreadsheet entries
- Assist with inputting and coordinating group travel for the Professional Sales Program faculty
- Organize and input awards for the various event competitions throughout the year
- Responsible for processing invoices and payments related to the events. Organize and gather all related documentation related to the event
- Assist with updates to the department’s website
- Perform other duties as assigned

**Minimum Qualifications**

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

**Desired Qualifications**
- Evidence of a Bachelor’s degree in business or a related field
- Experience in planning events and/or project coordination
- Experience in keeping detailed records and gathering documentation
- Experience fulfilling an externally facing role in a university/corporate setting
- Experience in using organization skills
- Evidence of effective verbal and written communication skills
- Experience building working relationships with internal/external constituents in a team setting
- Experience in providing excellent customer service
- Experience in working with Microsoft Office Applications (Excel, Word, PowerPoint, Outlook)
- Experience working in systems such as Workday, Concur, PeopleSoft, Aventri, Adobe, Question Pro, Qualtrics, Google Forms and/or Canva
- Experience in the production of marketing materials including flyers, print advertisements, and direct mail pieces
- Experience utilizing social media for programmatic purposes

**Working Environment**
- Flexible Work Options
- Alternative_ _work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
- Hybrid_ _work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. **Dean or vice president-level approval is required**.

**Department Statement**
- The W. P. Carey School of Business at Arizona State University is the largest business school in the United States with more than 20,000 students and 120,000+ alumni worldwide. From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W. P. Carey School welcomes diversity and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country.
- W. P. Carey prides itself on being a place “where business is personal.” Business is personal means that kindness, courtesy, and respect lead our actions. We care for each other and support one another. We’re proud of that commitment, and look forward to it shaping your experience at W. P. Carey. Learn more at wpcarey.asu.edu.
- **All we do at ASU is guided and inspired by the University Charter, which reads**:
ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed; advancing research and discovery of public value; and assuming fund

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