Executive Assistant

**Job Summary**

Position is responsible for serving as confidential assistant to the Office of the Town Administrator (TA) and the Select Board (BOS), providing multi-faceted administrative support in connection with the day-to-day operation of the office and with special projects as required.

**Duties and Responsibilities**

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them if the work is similar, related, or a logical assignment to the position.
- Serve as the confidential assistant to the Town Administrator performing a wide variety of administrative duties in connection with the daily operation of the office.
- Serve as the confidential assistant to the Select Board. Prepare agendas and informational packets, maintain meeting files, attend meetings of the BOS, transcribes minutes, and assures proper and timely postings of meetings.
- Assist with preparation of documentation including policies, contracts, budget, and capital requests.
- Serve as contact to the general public, fields incoming calls, provides information, and assistance on matters not requiring the personal attention of the TA: makes appropriate referrals.
- Acts as liaison for the TA and BOS with Town departments and the public. Responds to and follows up on requests for information from employees, vendors, and members of the public.
- Tracks departmental expenditures and accounts payable.
- Compile Town-wide data for the Annual Town Report; develops and completes the document for publishing.
- Assist with coordinating Town Administrator appointments and reappointment of the appointed office holder.
- Manage special projects as assigned by the Town Administrator.

**Qualifications**
- Proven experience as an Executive Assistant or similar role
- Proficient in computer literacy including MS Office Suite (Word, Excel, PowerPoint, Outlook Calendar)
- Strong organizational skills with the ability to prioritize tasks efficiently
- Excellent communication skills, both written and verbal
- Ability to handle sensitive information with confidentiality
- Knowledge of administrative and clerical procedures
- Understanding of the overall municipal operation

Pay: $58,000.00 - $66,000.00 per year

**Benefits**:

- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Work Location: In person