Administrative Assistant

1 week ago

Hamden, United States Freedom Reads Full time

FREEDOM READS IS HIRING

Freedom Reads’ mission is to inspire and confront what prison does to the spirit. We bring beautiful, handcrafted bookcases into prisons, transforming cell blocks into Freedom Libraries. Founded in 2020 with a $5.25 million grant from the Mellon Foundation, Freedom Reads is the only organization in the country using the beauty and transformative power of a library to honor the dignity of the lives of people in prison. Since late 2021, Freedom Reads has opened 329 Freedom Libraries in 40 adult and youth prisons across 12 states.

DO you want to work somewhere your skills are appreciated? Looking to work in a supportive team environment? Freedom Reads is looking to add a dynamic individual to our finance team. It is a unique opportunity to be both mission focused and use your financial skills to build a national non-profit from the ground up.

**THE ROLE**

The Administrative Assistant will be responsible for support to the Chief Production Officer, the Chief Communications Officer, and the Controller to support HR administration. They will provide travel expertise booking all travel for the organization. In addition they will ensure general office support including ordering of supplies, and facility management support and general HR administrative duties in support of the Controller.

**RESPONSIBILITIES**
- Provide administrative support to the Chief Production Officer, Chief Communications Officer, and Controller, including:

- Making all travel arrangements for staff travel, including finding and using best in

class travel websites and completing credit cards expense coding information

weekly using Expensify.
- Assist the Chief Production Officer with organizing and scheduling external and

internal meetings and events.
- Manage ordering of supplies and general office support including some facility

maintenance relationships.
- Work under the direction of the Controller on HR administrative tasks, including:
Preparation of offer letters, administrative onboarding tasks including

coordination and logistics for new hires, administration of sexual harassment

certifications, coordination with IT for new hire IT onboarding, field general

benefits questions, administration of internal web site portal updating HR

related materials, and other HR administrative activities as needed.
- Assist with special projects as defined by the Chief Communications Officer or Chief Production Officer

**EXPERIENCE AND SKILLS**
- Bachelor's degree in a field that requires strong writing, communication, and problem solving.
- Flexibility and willingness to do a variety of administrative tasks.
- A minimum of 5 years of experience working in an office environment, start-up

experience is desired.
- Strong communication skills and meticulous attention to detail and follow-up.
- Ability to juggle multiple and overlapping projects.
- Excellent decision-making skills: ability to anticipate needs, think critically and offer

solutions.
- Highly proficient with technology including word, excel, power point, expensify, googlesuite of tools.
- Experience in HR administration is highly desirable.
- Demonstrated commitment to social and economic justice and experience working with diverse communities.
- Sound judgment, a high level of integrity, professionalism, a positive attitude, and a

sense of humor.
- Adaptable—manages a constantly changing business climate.
- Collaborative, organized, and detail oriented.
- Commitment to Freedom Reads' mission, values, and principles is required as is demonstrable commitment to promoting and enhancing diversity.

**SALARY AND BENEFITS**

The starting salary for this position ranges from $50,000 - $60,000 per year depending on relevant experience. Starting pay may vary with job-related knowledge, skills, and experience.

Freedom Reads’ total compensation package for benefits-eligible employees includes medical, dental, and vision plans, retirement plan options with employer contribution, up to 20 days of paid time off, 12 paid holidays, the week between Christmas and New Year’s off, and more.

**WORKING FOR FREEDOM READS**

**HOW TO APPLY**

Pay: $50,000.00 - $60,000.00 per year

**Benefits**:

- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Administrative Assistants: 5 years (preferred)

Ability to Relocate:

- Hamden, CT 06517: Relocate before starting work (required)

Work Location: In person

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