Assistant Front Office Manager

1 month ago

Chicago, United States Loews Hotels & Co. Full time

Experience the Windy City from the heart of it all. Loews Chicago Hotel, situated steps from Navy Pier and Magnificent Mile, offers guests spectacular city skyline and lake views, while enjoying the comforts of home. Welcome to City Sophistication where convenience and relaxation meet.

Job Specifics
- Assists with the coordination of all aspects of curbside check-in
- Assists with the coordination of the exceptionally friendly, professional and seamless reception, registration, rooming and account settlement for all hotel guests
- Ensures the satisfaction of all guest requests and the resolution of all complaints received by the Guest Services Team
- Assists with the development and updating of guest rooming procedures
- Assists with the development and management of repeat guest and VIP service programs
- Ensures adherence to all hotel cashier and credit policies
- Monitors cashier accuracy and over and short data, taking action and providing additional training as necessary
- Monitors hotel Credit Limit Report on a daily basis, ensuring timely payments on accounts
- Assists in establishing and ensuring adherence to all Loews Hotels Star Service Standards
- Evaluates changes in guest needs, the hotel’s guest mix, and industry and competitive trends to recommend appropriate product/service and operational changes to be made to ensure guest and employee satisfaction, and to maintain market dominance and exceptional financial returns
- Works closely with the VIP Services Manager to coordinate VIP arrivals/departures
- Interacts frequently with guests to ensure total satisfaction with hotel services
- Assists in recruiting and interviewing all Guest Services staff
- Provides training for all Guest Services employees
- Ensures adequate training of all Guest Services staff to take after-hours reservation calls
- Evaluates individual employee performance, determining improvement and training needs and advancement requirements
- Familiar with and able to troubleshoot problems with following systems: key encoding, call accounting, in-room movies, video checkout, electronic data capture, PMS interface control
- Reviews/maintains daily payroll reports/records, maintaining labor costs within forecasted budgetary guidelines
- Coordinates hotel participation in Loews First and other corporate marketing programs
- Monitors the occupancy status of all due-out rooms
- Maintains accurate records detailing hourly house counts
- Reviews Group Resumes and Billing Profile information, ensuring communication of all necessary information to Guest Services personnel
- Oversees the pre-blocking of rooms for VIP’s and guests with special requests
- Works with Conference Managers and Sales Managers to satisfy all special group requests
- Pre-registers special guests and maintains up-to-date system status
- Assists in ensuring the provision of all appropriate information and collateral materials to package guests
- Assists in ensuring optimal communication and exchange of information with Concierge
- Assists in ensuring accurate communication of information to guests regarding all hotel facilities and operating hours
- Coordinates and oversees group remote check-ins
- Ensures the clean and excellent condition of front drive, lobby and Front Desk area
- Attends appropriate meetings and seminars
- Maintains inventories of office supplies
- Other duties as assigned

General
- Promotes and applies teamwork skills at all times
- Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance
- Is polite, friendly, and helpful to guests, management and fellow employees
- Executes emergency procedures in accordance with hotel standards
- Complies with required safety regulations and procedures
- Attends appropriate hotel meetings and training sessions
- Maintains cleanliness and excellent condition of equipment and work area
- Complies with hotel standards, policies and rules
- Recycles whenever possible
- Remains current with hotel information and changes
- Complies with hotel uniform and grooming standards

**Qualifications**:

- Bachelor Degree in Hospitality Management or related field or equivalent experience
- Minimum five years hotel operations management experience
- Extensive knowledge of all hotel departments. Excellent communication skills - oral and written
- Excellent guest service skills
- Strong leadership skills
- Knowledge of computer programs used in property management
- Ability to work flexible schedule to include weekends and holidays

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