Executive Assistant, Houston Region

2 weeks ago

Houston, United States KIPP Foundation Full time

Full-time
- Start Date: Immediate opening
- Department: Regional Support and Leadership

**Company Description**:
KIPP Texas Public Schools is a network of 59 public charter, open-enrollment, pre-k-12 schools educating nearly 34,000 students across Austin, Dallas-Ft. Worth, Houston, and San Antonio. Together with families and communities, our mission is to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose —college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Founded in Houston in 1994, and operating as KIPP Texas since 2018, our commitment to diversity, equity, inclusion, and antiracism in our classrooms, in our offices, and in the communities we serve is unwavering. We are looking to hire a diverse team of dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. Join our Team and Family and** champion equity, chase excellence, persist with purpose, bring joy, and help us rise together.**

KIPP Texas is part of the national KIPP network of 255 college-preparatory public charter schools in 20 states and the District of Columbia. Nationwide, KIPP students complete four-year college at a rate of 36 percent, comparable to the national average for all students and approximately three times higher than the average of students from low-income communities.

KIPP Texas is seeking a motivated and dynamic individual to fill the role of Executive Assistant to the Regional Superintendent (RS). As a valued member of the KIPP Texas team, the Executive Assistant will directly report to the Houston Regional Superintendent and play a vital role in coordinating and managing essential functions for the Houston region. This position involves providing administrative support to the RS and the leadership teams of the Houston region. Joining our organization means gaining insight into the operations of one of the nation's leading charter

**_ You know you are successful if:_**
- Be a model of equitable practices while supporting the RS and leadership teams in their decision-making for both BIG and Little KIPPsters;
- Strong ability to execute work with a diversity, equity, and inclusion lens;
- Complete a broad variety of administrative tasks that facilitate the RS’s ability to effectively lead the region;
- Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Work closely with the RS to keep them well informed of upcoming commitments and responsibilities, following up appropriately. By embodying these qualities and responsibilities, you will help ensure that KIPP Texas is providing the highest quality education to its students and building strong, supportive communities of educators and leaders.

**Duties and Essential Job Functions**:

- This role will ultimately require comprehensive knowledge of the KIPP Texas Public Schools organization including our annual initiatives, strategic plan, and core values. The Executive Assistant will execute routine tasks and special projects as required, but not limited to the following:
- Coordinate and oversee travel arrangements for the RS, ensuring that appointments and communications are handled in a timely and efficient manner
- Coordinate logistics, draft agendas, provide advance materials, and execute follow-up for meetings
- Advise RS on time and calendar by anticipating needs, reading, researching, drafting, and routing correspondence; collecting and analyzing information; and initiating communications and troubleshooting
- Drafting communications related to the culture and management of the region
- Manage electronic and paper filing systems for the RS
- Prepare daily briefing materials for the RS
- Serve as a key connector for various stakeholders and departments at KIPP Texas, coordinating shared department trainings and other events
- Manage various special projects as assigned by the RS
- Support the RS in monthly expense reporting
- Plan and coordinate logistics and materials for regional meetings, committee meetings, team retreats, and other events as needed
- Participate in the assembly of resources and track materials for meetings for the RS
- Assist with the execution of departmental tasks, strategies, and initiatives.

**Qualifications**:
**Knowledge, Skills & Abilities**
- Outstanding organizational skills and high attention to detail; outstanding written and oral communication skills
- Ability to manage ambiguity and multiple priorities inherent in an entrepreneurial environment
- Strong writing and communication skills
- Proactive problem solver who demonstrates initiative
- Ability to self-direct and prioritize among competing goals and to initiate process improvements
- Flexibility and willingness to contribute when necessary on projects outside of own department
- Strong achievement orientation with excep

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