Front Desk Coordinator

3 weeks ago


New Rochelle, United States Health Plus Management LLC Full time

Health Plus Management (HPM) is a Physician Support Organization and market leader in clinical practice management in the physical medicine and rehabilitation market with 50+ locations serving Westchester, NYC, NJ, CT, and Upstate NY. HPM provides independent physician practices specializing in musculoskeletal care with professional business development, marketing and back-office support typically seen in much larger organizations, thereby enabling clients to start and/or grow their private practice beyond what might otherwise be feasible (while maximizing clinical service and patient care).

Health Plus Management is seeking an energetic, patient-centric and detail-oriented Front Desk Coordinator to greet patients, schedule appointments, answer phones and manage administrative records. In this role, you will set the stage for each patient's appointment. You will build and maintain professional relationships with our key stakeholders - specifically our patients, office staff and clinical team, while simultaneously ensuring that the office is organized and runs smoothly.

**Responsibilities**:

- Make sure patients feel welcome as soon as they walk in the door by delivering quality and compassionate care
- Answer incoming calls, take messages, and complete outreach to patients in a courteous and professional manner
- Be responsible for obtaining and filing patients' charts, and assisting our patients as needed
- Maintain the daily operations of the office by following standard operating procedures and guidelines
- Contribute to team effort by smoothly transitioning into daily roles as needed
- Protect patient's privacy by maintaining confidentiality of personal information (HIPAA compliant)
- Navigate through NextGen to access and provide patient information
- Maintain compliance by contacting patients to confirm appointments
- Respond to inquiries, resolves risen issues, collect co pays and schedule patient appointments
- Responsible for the opening and closing procedures of the office as needed
- Assist in comforting the patients and maintaining the reception area
- Other administrative tasks as needed

**Knowledge and Experience**
- 1+ years of relevant medical administrative experience, preferred
- Experience with medical insurance/verification is a plus
- Knowledge of medical terminology & procedures, and the ability to intelligently and confidently converse with patients and referring doctors regarding treatment is preferred
- Experience with EMR, preferred
- Strong computer knowledge and windows program including Microsoft word/excel

**Skills and Abilities**
- Bilingual (English/Spanish) Required
- Excellent verbal and written communication
- Ensuring a great patient experience by delivering outstanding customer service
- Exceptional organizational and time-managements skills - the ability to multi-task is a must
- Adaptability and flexibility while working in a fast-paced environment
- Problem-solving ability and aptitude
- Outcome-focused, with an ability to work under pressure
- A solution-oriented mindset
- A strong sense of urgency and focus in accomplishing tasks

**Schedule**: Monday - Friday: 9:00am - 5:30pm (Must have with flexibility to work some Saturdays, if needed)

**Pay**: $17



  • New York, United States Humanhire Full time

    HumanHire are seeking a highly motivated and organized Front Desk Coordinator. You will play a pivotal role in ensuring the smooth operation of the practice by providing exceptional client service, managing billing functions, overseeing operational tasks, and coordinating administrative duties. Details: Location: White Plains, NY (fully onsite) Pay:...


  • New York, United States Upper East Side Cardiology Full time

    Who's Up for a Smiling Challenge? We're Hiring a Front Desk Coordinator at Upper East Side Cardiology & Vein Institute! Greetings, job seekers! Is your smile your superpower? Do you excel at spinning plates while keeping everyone calm and collected? If so, dust off that resume because we’re looking for a Front Desk Coordinator who is not only adept at...


  • New Orleans, United States Kongsberg Gruppen Full time

    An incredible opportunity awaits you as Front-End Desk Coordinator!The Front-End Desk Coordinator is responsible for aiding and supporting customers in a front-line manner. They will be the first line of contact for all incoming emails and phone calls for the region. The Front-End Desk Coordinator is the "go-to" person for all front-line customer...


  • New York, United States Prime Medispa Nyc Full time

    Overview: We are a Medical Aesthetic Spa seeking a highly organized personal ssistant to the owner and a skilled Front Desk Receptionist all in one to join our NYC location. As the Front Desk Coordinator, you will play a crucial role in ensuring the smooth operation of our Medispa office. We would also need you to be a personal assistant to the owner...


  • New York, United States Vital Strategies Full time

    Job Purpose: The Front Desk Coordinator is part of the Global Operations team and plays a key role in creating a welcoming and safe environment for the 150 employees in our New York office, as well as regular visiting employees from throughout the U.S. and our global offices. The New York office hosts around 50 events annually including board meetings, team...

  • Clinic Classroom

    2 months ago


    New Castle, United States Paul Mitchell Schools Full time

    Paul Mitchell The School Delaware is seeking a qualified Clinic Classroom (Front Desk) Coordinator to join our family! With over one hundred schools nation-wide, Paul Mitchell Schools is growing faster than ever. Our "One Size Fits All" and "Be Nice" culture creates a uniquely wonderful learning environment that attracts the most qualified staff team members...


  • New York, United States Fresenius Medical Care Full time

    Tracks the productivity of the assigned team, working with each Patient Service Coordinator (PSC) to ensure daily goals are achieved and that the PSC's workload is appropriately balanced. Reassigns workload in the absence of a team member, assuming s Coordinator, Front Desk, Lead, Team Member, Manager, Management, Healthcare, Patient

  • Front Desk Associate

    3 weeks ago


    New Rochelle, United States NFC Amenity Management Full time

    WE ARE NFC Amenity Management, the nation's largest luxury amenity service provider for residential and commercial properties, with a growing portfolio representing 350+ of the top brands in luxury residential and hotels across 30 markets in the U.S. **A typical day at one of our front desks** As an NFC Amenity Front Desk Associate, you get to work at some...


  • New York, United States GoTu Full time

    Marini & Manci DMD is an established dental practice in New York, NY looking for an experienced Front Desk Coordinator. **Responsibilities**: - Greet and check-in patients upon arrival, ensuring a positive and welcoming experience - Schedule patient appointments and manage the appointment calendar - Verify patient insurance coverage and collect necessary...


  • New Port Richey, Florida, United States YMCA of the Suncoast Full time

    The Coordinator will be responsible for the over all coordination of an activity within one function or department. Must be able to work well with and possible direct the work of others.EDUCATION, TRAINING AND EXPERIENCE:Research shows that some ca Coordinator, Front Desk, Management, Instructor, Communication, Training


  • New York, United States Being Health Full time

    **ABOUT US**: We are reimagining mental healthcare for modern life, customizing a balance of psychiatry, novel treatments (e.g., psychedelics, TMS), psychotherapy, functional medicine, and wellness integrations (acupuncture and nutrition) to support the whole person and their unique needs. With an office in Lower Manhattan, we offer both virtual and...

  • Front Desk Agent

    4 weeks ago


    New Rochelle, New York, United States Residence Inn by Marriott New Rochelle Full time

    Job TypePart-timeDescriptionOur team is looking to add an upbeat Front Desk Agent to manage all aspects of front desk operations and be a key person of reference for our guests and vendors. To be successful in this role, you will need to extend professionalism and courtesy, have outstanding communication skills, and have the ability to work in a fast-paced...

  • Front Desk Agent

    4 weeks ago


    New Rochelle, United States Residence Inn by Marriott New Rochelle Full time

    Job Type Part-time Description Our team is looking to add an upbeat Front Desk Agent to manage all aspects of front desk operations and be a key person of reference for our guests and vendors. To be successful in this role, you will need to extend professionalism and courtesy, have outstanding communication skills, and have the ability to work in a...

  • Front Desk

    4 weeks ago


    New Rochelle, United States Goldfish Swim School Full time

    Are you looking for a great gig where the work is actually fun? Do you want to work somewhere you can get real job experience and make a difference? Check out Goldfish Swim School We’re a rapidly growing, award winning franchise that is not your typical company!We change lives. We help children reach their goals. We wear flip flops. We work in a 90-degree...

  • Front Desk

    4 weeks ago


    New Rochelle, United States Goldfish Swim School Full time

    Are you looking for a great gig where the work is actually fun? Do you want to work somewhere you can get real job experience and make a difference? Check out Goldfish Swim School We’re a rapidly growing, award winning franchise that is not your typical company!We change lives. We help children reach their goals. We wear flip flops. We work in a 90-degree...

  • Front Desk

    1 month ago


    New Rochelle, United States Goldfish Swim School - New Rochelle Full time

    Are you looking for a great gig where the work is actually fun? Do you want to work somewhere you can get real job experience and make a difference? Check out Goldfish Swim School! We’re a rapidly growing, award winning franchise that is not your typical company!We change lives. We help children reach their goals. We wear flip flops. We work in a 90-degree...


  • New City, United States Dental365 Full time

    **Join the future of dentistry, led by dentists**: At Dental365, we're reshaping the way patients experience dental care. By placing patients and providers at the core of our approach, we're breaking new ground in the world of dentistry. Since our inception in 2014, we've touched the lives of hundreds of thousands of patients and have emerged as a leading...


  • New York, United States Sollis Health Full time

    Job DescriptionJob DescriptionSollis Health is looking for a passionate, customer service and hospitality-driven, Front Desk Coordinator to play an important role in our member's experience as the first person they interact with when they come into our concierge clinics. You will be a first impression ambassador creating a memorable experience as you...


  • New York, United States Hotel Stanford Full time

    This 19th-century historic building was originally named the Alcazar Hotel. Since 1986, we have been the Hotel Stanford New York. Located in Koreatown in mid-Manhattan, you can easily walk to most popular tourist attractions such as Empire State Building, Macy’s, Madison Square Garden, Time Square, and so on within 10 minutes. Additionally, most subway...


  • New York, United States Hotel Stanford Full time

    This 19th-century historic building was originally named the Alcazar Hotel. Since 1986, we have been the Hotel Stanford New York. Located in Koreatown in mid-Manhattan, you can easily walk to most popular tourist attractions such as Empire State Building, Macy’s, Madison Square Garden, Time Square, and so on within 10 minutes. Additionally, most subway...