Records System Clerk I, Sheriff

7 days ago

Los Angeles County CA, United States Los Angeles County Department of Human Resources Full time

**FIRST DAY OF FILING**:

- JUNE 21, 2024, at 8:00 A.M. (PT)

**THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE.**

**NO APPLICATIONS** WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.**

**EXAM NUMBER**:

- J2240O

**TYPE OF RECRUITMENT**:

- OPEN COMPETITIVE JOB OPPORTUNITY

**DEFINITION**
Receives instruction and training, and gains experience in the performance of the full range of specialized clerical law enforcement within the Records and Identification Bureau of the Sheriff's Department.
**CLASSIFICATION STANDARDS**
Positions allocable to this paired, entry-level Records System clerical class typically report to and receive close administrative and technical supervision from a Supervising Records System Clerk, Sheriff within the Records and Identification Bureau. Incumbents receive instruction, training, and gain the necessary experience in specialized law enforcement clerical functions to qualify for promotion to the journey-level class of Records System Clerk II, Sheriff. Incumbents are required to work shift hours, including nights, weekends, and holidays. Commensurate with the concept of paired classes, incumbents in the Records System Clerk I, Sheriff classification are expected to gain the appropriate experience, based on instruction and training, to achieve proficiency in clerical procedures and promote to the journey-level Records System Clerk II, Sheriff following the one-year training period.

**Essential Job Functions**:
Processes a variety** **of law enforcement reports by going to the computer; logging into the software; researching information; determining which reports to print; ensuring the JDIC is arranged properly; etc. to comply with a request/order and to distribute to different units.

Types and files a variety of documents** **including commitments, court releases, remand and legal removal orders, teletypes, and transmittals by matching documents to the appropriate identifiers; inputting the appropriate court information; distributing reports to appropriate units; etc. to comply with a request/order in accordance with departmental policies and procedures.

Checks computer entries, documents, etc.** **by logging into appropriate software; matching documents to the appropriate identifiers; proof reading documents; etc. in order to ensure completeness, accuracy, and compliance with policy and legal requirements**.**

Enters and retrieves confidential law enforcement information by logging into appropriate software; matching documents to the appropriate identifiers; accessing information from different systems; inputting information into different systems; etc. to comply with a request/order in accordance with departmental policies and procedures**.**

Researches and compiles information on persons or property named in reports such as arrest and driver's records, wants or outstanding warrants, stolen or recovered property, etc., by logging into appropriate software; acquiring credentials and matching to the appropriate identifiers in different systems; etc. to comply with a request/order in accordance with departmental policies and procedures**.**

Maintains confidential criminal records and files by locking computer and/or logging off computer after use; securing file cabinets; sharing information only with authorized personnel; etc. to comply with departmental policies and procedures**.**

Screens and routes telephone calls** **by answering calls; identifying oneself; carefully listening to the caller; etc. to transfer the caller to the appropriate unit/location.

Furnishes information to the public and authorized law enforcement personnel over the telephone; at a counter; etc. by verifying requestor credentials; gathering information; answering questions; reviewing information; etc. to direct the public/law enforcement personnel to the appropriate unit/location in accordance with established departmental policies and procedures regarding release of confidential and non-confidential information.

**Requirements**:
**MINIMUM REQUIREMENTS**

**OPTION A**: One year of experience** at the level **of County of Los Angeles class of Intermediate Clerk or Intermediate Typist-Clerk performing specialized clerical functions or assisting higher-level clerical staff performing clerical functions in the Records and Identification Bureau of the Sheriff's Department.

**OPTION B**: Two years of specialized office clerical experience **at the level** of County of Los Angeles class of Intermediate Clerk or Intermediate Typist-Clerk

**OPTION C**: Three years of office clerical experience.

**TYPEWRITING SKILL**
Ability to type at the rate of **30 **net words per minute.

**LICENSE**
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.

**PHYSICAL CLASS**

Physical Class

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