Purchasing Operations Specialist

2 weeks ago

White Plains, United States Sumitomo Mitsui Banking Corporation Full time

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network. The Group’s operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc., SMBC Capital Markets, Inc., SMBC Rail Services LLC, Manufacturers Bank, JRI America, Inc., SMBC Leasing and Finance, Inc., Banco Sumitomo Mitsui Brasileiro S.A., and Sumitomo Mitsui Finance and Leasing Co., Ltd.

The anticipated salary range for this role is between $77,000.00 and $115,000.00. The specific salary offered to an applicant will be based on their individual qualifications, experiences, and an analysis of the current compensation paid in their geography and the market for similar roles at the time of hire. The role may also be eligible for an annual discretionary incentive award. In addition to cash compensation, SMBC offers a competitive portfolio of benefits to its employees.

**Role Description**:
Procurement has been identified as a top transformational initiative for SMBC. SMBC Procurement Americas Division is establishing a centralized, strategic, and value-driven procurement function that will better enable the timely delivery of quality goods and services to our businesses. The Procurement Operations team supports a wide range of activities across the source-to-pay lifecycle to ensure the timely delivery of quality goods/services to SMBC businesses and in alignment with category and buying channel strategies and operational procedures. Reporting to the Purchasing Operations Supervisor, the Purchasing Operations Specialist plays a key role enabling and supporting purchase transactions through the Coupa system.

The Purchasing Operations Specialist supports both internal stakeholders and suppliers with contracts, purchase requisitions, purchase orders/changes, invoicing issues, and supplier onboarding/setup into our Coupa system. Daily activities include supporting contracts through the Coupa process, managing new and update supplier requests in Coupa, reviewing and approving new purchase requisitions in Coupa, addressing order related questions and concerns from both suppliers and internal stakeholders.

**Role Objectives**:

- Processes contract, supplier, and purchase requests in timely manner per defined policy and procedures. Reviews requests to ensure structured correctly, all required information provided, purchase requests are aligned to contract, and all required due diligence is completed before processing for payment.
- Provide general order support to Suppliers and internal stakeholders to help submit new purchases and support changes required, assist with delivery related issues.
- Provides general guidance and support on Procurement policy and process to suppliers and internal stakeholders
- Constantly evaluates the purchasing process looking for innovative ways to drive more efficiency through the process
- Participates and in some cases leads projects to implement or improve procedures
- Support change initiatives contributing to design and implementation as needed.

**Qualifications and Skills**:

- Functional experience with Procurement procure-to-pay processes and technologies, especially new supplier onboarding requests, purchasing requests, catalogs, and purchase orders
- Experience creating and supporting purchase requisitions and purchase orders
- Functional experience reviewing executed agreements to interpret terms and convert commercials into purchase requisitions
- Functional experience managing contracts through the creation, approval, and execution process.
- Functional experience in the supplier enablement and onboarding process
- Functional ability to build and maintain working relationships. Be a champion for the Procurement process and technology.
- Coupa or any other procurement platform experience
- 2 to 5 years of specialized experience
- Education: Required: High School or Equivalent; Preferred: BA / BS (or equivalent experience)
- Licenses / Certifications / Registrations: Coupa Platform and SIM (Supplier Information Management) Certification desired.
- Language

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