Administrative Support Spec

2 weeks ago


Sunrise, United States JEWISH ADOPTION AND FOSTER CARE OPTIONS INC Full time

**Position Summary**

The Part-time Administrative Support position is responsible for overall administrative office activities and support to the Site Director and Assistant Director at the Eagles’ Haven Wellness Center

**Essential Functions**

This person’s job responsibility includes, but are not limited to, the following:

- Cover the front desk and take phone calls, share general information about services, and tours
- Sort and manage incoming and outgoing mail, as well as interoffice mail
- Provide support by contacting vendors and clients as needed
- Inventory supplies for weekly ordering
- Assist with clerical tasks as needed
- Assist with sign in/out of clients arriving for wellness activities
- Maintain clean and organized lobby including the front desk and literature area
- Accept donations and properly complete donation receipts
- Create ‘set-ups’ of refreshments for scheduled events and cleanup following events
- All other duties as requested by Supervisors

**Physical requirements**:
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds

**Competencies**:

- Organization skills
- Quick typing skills
- Attention to detail
- Thoroughness

**Qualifications and Education Requirements**:

- Minimum of a High School diploma, College degree preferred
- Proficient in Microsoft Word, Excel, Outlook
- Strong verbal and written communication skills
- Excellent professional appearance and demeanor
- Good judgment
- Clear professional speaking voice
- Accuracy and ability to work independently
- Ability to handle fast pace environment and remain calm under pressure

EOE



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