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Purchasing Associate

3 months ago

Hauppauge, United States American Health Formulations Full time

Job Description:
We are seeking a detail-oriented Purchaser to join MTC Industries, a fast-growing raw ingredients supplier in the Nutraceutical / Pharmaceutical / Food and Pet Food industry.

**Responsibilities**:

- Sourcing & negotiating with different Chinese and global manufacturers/suppliers and qualify at least 3 top MFGs for key products (ADI/API) to get the lowest price and good quality products with best payment terms.
- Request all the QA/QC qualification documents from the beginning and get the mfg facility and the mfg products qualified with our QA/QC Dept together ASAP.
- Responsible for collecting daily quotes for sales requested based on assigned category items. Each product must have at least 3 top MFGs. Send the quotes to applicable MFGs and suppliers. Response and fulfill the quote request to our sales 12-24 hours.
- Preparing purchasing contracts (PC) or purchasing orders (PO), rating the risk of POs, and getting approval from company CEO & CFO before sending to suppliers. POs must state the 《quality continue guarantee statement 》and 《SIDI》 as well as other necessary requirements. Follow up on all pending POs to make sure on-time delivery and update EDA and ETA weekly.
- Get all information for 10+2 on time to avoid penalty. Follow and receive the entire document of each in-bound shipment on-time for custom clearance until the shipment arrives to warehouse.
- Sourcing & negotiating with different Chinese and global manufacturers/suppliers and qualify at least 3 top MFGs for key products (ADI/API) to get the lowest price and good quality products with best payment terms.
- Request all the QA/QC qualification documents from the beginning and get the mfg facility and the mfg products qualified with our QA/QC Dept together ASAP.
- Responsible for collecting daily quotes for sales requested based on assigned category items. Each product must have at least 3 top MFGs. Send the quotes to applicable MFGs and suppliers. Response and fulfill the quote request to our sales 12-24 hours.
- Preparing purchasing contracts (PC) or purchasing orders (PO), rating the risk of POs, and getting approval from company CEO & CFO before sending to suppliers. POs must state the 《quality continue guarantee statement 》and 《SIDI》 as well as other necessary requirements. Follow up on all pending POs to make sure on-time delivery and update EDA and ETA weekly.
- Get all information for 10+2 on time to avoid penalty. Follow and receive the entire document of each in-bound shipment on-time for custom clearance until the shipment arrives to warehouse.
- Develop & build the key vendors network and strategic partnership with true manufacturers based on company project needs.
- Consistently invite at least 1-2 MFGs per month and host an annual conference for all the MFGs/suppliers at MTC office or SSW/IFT to discuss the new project development and partnership development.
- Visit MFGs every year with a well-planned and approved schedule.
- Assist and help Procurement Manager/Director build the MFG/suppliers' global & local data base system for the whole Purchasing Dept.
- Research & study the product, market trend, and industry developing trend. Plan inventory for contract, spot buy, and new developing project.
- Track and evaluate company performance monthly, collect market and industry information weekly, and optimize purchasing strategies dynamically.
- Establish and maintain MFG rating system and PO risk rating system and use it as reference to make decision and mitigate the risk.
- Improve safety stock system and update the system based on company performance and market trend.
- All support, document delivery, and product development must be accurate and prompt on time. Meet and exceed our sales team and customers’ expectations. Respond to the sales quotes on time and qualify suppliers.
- Other duties as assigned.

**Skills and Abilities**:

- Excellent organizational skills and ability to manage multiple complex projects concurrently, often working under the pressure of deadlines, and ability to work independently or collaboratively and delegate effectively
- Interpersonal skills to effectively support team
- Effective verbal and written communication skills
- Able to work independently and with the highest levels of integrity.
- Experience with SAP
- Ability to troubleshoot and problem-solve.
- Basic knowledge of modern office practices and use of Microsoft Office Suite for Word and Excel.
- Ability to build relationships to strengthen partnerships with a focus on customer service.
- Need to be well organized.
- Able to handle tight deadlines.
- Able to work in fast paced environment.
- Show a professional working attitude and be responsible for all of company’s confidential information

**Education Qualification and Experience Requirements**:

- Degree in what?
- 2-5 years of experience inor in a relevant industry setting is required

**Physical Demands**:

- Required to reach with arms and use h