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Program Assistant
4 months ago
**Position Summary**:
Program Assistant - Special Initiatives, is a grant-funded position, that supports the work of the YMCA of Greater Houston, leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. The YMCA Houston is seeking a detailed oriented, organized, self starter with strong facilitation skills to support the Early Learning Quality Network (ELQN) three-year grant project, funded through Harris County. Program Assistant will assist with the delivery of a specific YMCA program (ELQN) to the community that focuses on youth development and increasing access to quality childcare. This role requires strong interpersonal skills, attention to detail, and the ability to create inclusive environments conducive to productive discussions and events. The overall strategy of the ELQN grant is to improve early learning and care by working alongside providers, families, and other community stakeholders to focus on quality improvement initiatives that build upon the unique strengths and opportunities of each focal community.
**ESSENTIAL FUNCTIONS**:
- **Daily Operations**: Assist the Senior Program Director with facilitating community focus groups; assist with event planning and logistics. Coordinates use of local facilities for program activities and events.
- **Program Promotions**:Distribute and market program information and promote focus group
- **Community Engagement**:Assists in community outreach activities and special events.
- **Relationship Building**:Maintains positive relations with internal staff and external community members. Responds to all member and community inquiries and complaints promptly.
- Coordinate work with other departments, including program, accounting, and information systems. Attends and participates in staff meetings, and staff
- **Program Quality**:Works with supervisor to maintain and/or increase program quality and participation.
- **Core Values**: Promotes and incorporates the YMCA's five core values and character development model into all program activities. Demonstrates physical, emotional, and intellectual competencies necessary for self-control and good judgment when performing assigned duties.
- **Data Management**: Maintains accurate records of all data forms for statistical reporting for YMCA and grant requirements. Assist with event registration.
- **Child Abuse Prevention**:Reports suspicious and inappropriate behaviors and policy violations. Follows mandated abuse and incident reporting requirements. Ensures youth are properly signed in and signed out, ensures only authorized adults are allowed in the facility, etc. Adheres to policies related to boundaries with each child. Ensures unused rooms and closets remain locked; routinely monitors high-risk locations (bathrooms),
- Assists supervisor with special projects as requested.
**YMCA COMPETENCIES (YOUTH DEVELOPMENT LEADER)**
- C_ollaboration_: Creates sustainable relationships within the Y and with other organizations in service to the community
- C_ommunication & Influence_: Listens and expresses self effectively and in a way that engages, inspires, and builds commitment to the Y’s cause
- D_eveloping Self & Others_: Develops self and supports others (e.g., staff, volunteers, members,
program participants), both formally and informally, to achieve their highest potential
- F_unctional Expertise_: Executes superior technical skills for the role
- I_nclusion_: Values all people for their unique talents, and takes an active role in promoting practices that support diversity, inclusion, and global work, as well as cultural competence
- P_rogram/Project Management_: Ensures program or project goals are met and intended impact occurs
**QUALIFICATIONS**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- High school diploma or general education degree (GED).
- At least 18 years of age.
- Excellent communication and interpersonal skills, with the ability to engage diverse groups of participants.
- Customer service experience.
- Excellent computer skills, including knowledge of Microsoft Excel and Word programs.
- Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
- Flexible attitude to meet company needs.
- CPR, First Aid, AED certifications and Child Abuse prevention
- Previous experience with children and diverse
- Current record of tuberculosis examination and/or current local health department regulations, examinations, and/or immunization as required by the local or State Department of
- Pass a local/state background and FBI fingerprinting check
**EDUCATION and/or EXPERIENCE**:
High school diploma or general
