Executive Assistant/ Editor

2 weeks ago


Chula Vista, United States New Alternatives, Inc. Full time

New Alternatives, Inc. is a nonprofit agency that serves children, youth and families who have been impacted by Trauma. Our agency has a proven track record of providing trauma informed services that are responsive, engaging and effective. Currently we are looking for an **Administrative Executive Assistant with strong editing and wordsmithing skills** to support one or more senior-level managers. This individual will work in a diverse and complex environment; and includes some customer and executive contact.

**Please Note: this is not a remote position.**

**Required Skills**:

- _**1-2 years**_ _editing experience, editing grants, proposals or written materials -_**REQUIRED**_
- _3 years administrative experience _**REQUIRED**_
- Clear communication skills, both verbally and in written form
- **Advanced** computer skills including Microsoft office, G Suite and Adobe programs
- Possesses strong organizational and interpersonal skills, leadership, negotiation, analytical and problem-solving skills
- Management of various, concurrent deadlines
- Ability to problem solve independently and self manage projects
- Positive and approachable attitude
- **Proven expertise in editing spelling, grammar and wordsmithing-REQUIRED**

**Responsibilities**:

- Edit and draft of contracts, grants, reports and publications
- Create and distribute professional correspondence
- Tabulate and track performance data
- Manage vendors and obtain bids for services
- Manage monthly training events
- Monitor for new funding opportunities and proposals
- Organize recruitment and selection, including advertising, short-listing applicants and correspondence
- As needed administrative tasks to support multiple managers
- Answer telephone calls and channels call appropriately, take and disseminate messages when necessary and respond to inquiries in a courteous manner
- Google Drive and Calendar management
- Adherence to a strict code of professionalism when it comes to confidential items
- **Advanced** computer skills including Microsoft office, G Suite and Adobe programs

**Preferred Skills**:

- May also possess specialized industry skill/knowledge of County of San Diego’s Online Procurement System, Buynet
- Experience editing grants, proposals or RFPs

**Other Requirements**:

- **Bachelor’s Degree required, preferably in English, Literature, Creative Writing, Communications, Linguistics or related field**_

Background and Fingerprint Clearances
- *As a Social Service Agency, New Alternatives, Inc. adheres to the _**strictest **_version of background checks available through the _**Department of Justice and FBI.**_

**Flexible work hours are available**

**30- 40 hours a week**

**$20.00 -$23.00/ hourly, depending on experience**

Pay: $20.00 - $23.00 per hour

Expected hours: 30 - 40 per week

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Retirement plan

Schedule:

- Monday to Friday

Application Question(s):

- Do you have a BA/BS in writing, literature, business or in a related field?
- Have you lived in California for the last 5 years?

**Education**:

- Bachelor's (required)

**Experience**:

- Administrative: 3 years (required)
- editing/wordsmithing grammar: 1 year (required)

Work Location: In person



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