Bookkeeper

7 days ago

Doylestown, United States St Paul's Lutheran Church Full time

**BOOKKEEPER - Part time**

**General Responsibility - **To maintain the church’s membership database’s (Shelby) contribution records, to maintain vendor records and process disbursements, and to provide financial and clerical support for the Business Manager, Treasurer, Finance Committee, and other program staff as needed. SUPERVISOR**: Business Manager

**SKILLS and ABILITIES**
- Problem solving, detail-oriented, self-motivated individual
- Ability to maintain confidentiality
- Minimum education HS diploma or equivalent
- Bookkeeper experience with a basic understanding of cash accounting
- Proficient in Microsoft Office 365, with particular emphasis on Excel
- Experience with church accounting/management systems helpful
- Direct experience with Shelby Next a plus, HTML coding experience a plus

**Specific Tasks **include (but are not necessarily limited to) the following:

- Church Membership (seasonal)
- Member database: perform data entry and maintenance of membership records, ensuring no duplicate/obsolete entries (continuous)
- New member reception, working with Pastors/Evangelism committee (semi-annual)
- Create new database entries with contact and volunteer interest information
- Assign giving envelope numbers and provide first envelopes for new members
- Distribute collected volunteer information names/contact info to appropriate leaders/committee chairs as soon as possible after reception
- Annual pledge campaign (fall)
- Prepare stewardship mailings, including printing labels. Content provided by pastors/stewardship committee
- Design/order pledge cards and manage online pledging
- During campaign, track weekly pledge totals and report to Stewardship/Finance committees, Pastors, Business Manager
- Record annual pledges received in member records database. Generate final pledging report
- Member directory: compile/provide membership data for annual directory (whatever publishing medium) in collaboration with other staff
- Parish reporting: prepare statistical portion of annual parish report to the Southeastern Pennsylvania Synod and Evangelical Lutheran Church in America

**Financial Administration**
- Contributions (weekly, unless otherwise noted)
- Coordinate with financial secretary and head counters to ensure all envelopes and offering totals are available for data entry. This includes forwarding mailed contributions for inclusion in the weekly counting
- Maintain electronic giving platform (VANCO/Venmo websites)
- Input and reconcile all contribution records including online giving. Enter contributions to member records and file offering envelopes, per record retention policy
- Verify weekly receipts counting record for accuracy prior to submitting to Business Manager (envelope funds/online totals and bank deposits for general ledger entry)
- Serve as primary contact for member contribution inquiries/issues. Provide contribution statements upon request and reconcile any discrepancies
- Prepare semi-annual member contribution statements for distribution with cover letter (drafted by pastor/stewardship committee) to congregation
- Order offering envelopes and prepare for distribution (annual)
- Special contributions: maintain a spreadsheet of Thanksgiving/Memorial contributions, and provide timely notification to Thanksgiving/Memorial Committee. At appropriate time, follow-up by sending letter to the family/next of kin informing them of recorded donor names/contribution amounts

**Accounts Payable (weekly, as required)**
- Set-up/maintain Bank’s electronic vendor/employee payments systems
- Maintain vendor database. Obtain W-9s from vendors and update vendor records for NEC status
- Prepare payment authorization forms for selected invoices
- For each payment request, ensure vendor invoice, payment authorization, and other supporting documentation are present
- Generate all computer printed Accounts Payable disbursement checks. Process electronic vendor/employee reimbursement payments and process related accounting records
- Maintain file system of paid vender invoices
- Research and resolve bank reconciliation issues
- Prepare the 1099 forms for contracted vendors and submit the annual 1096/1099 forms to the IRS and the State of Pennsylvania

**Miscellaneous (weekly/monthly)**
- Sort and distribute Business Office mail daily. Add any mailed contributions to the weekly offering for the counters to include in bank deposit.
- Work with Business Manager to provide administrative/bookkeeping support
- Order checks and bank deposit slips
- Other record keeping/database reporting and special projects, as assigned by Business Manager or Lead Pastor

**Job Type**: Part-time

Pay: $21.79 - $26.24 per hour

Expected hours: 20 per week

Work Location: In person

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