Assistant Property Manager

2 weeks ago

Austin, United States Project Transitions, Inc. Full time

Position Summary

The Assistant Property Manager is responsible for assisting with all day-to-day operations, overseeing, and maintaining all properties. The Assistant Property Manager must establish, maintain, and oversee effective management systems and tenant/community relations to ensure that Project Transitions is achieving its mission.

Essential duties include, but not limited to:
Tenant Relations
- Assist with ensuring that the proper procedure is followed to fill vacant units from the wait list in a timely manner
- Assist with reviewing, completing, and signing rental agreements and any additional addenda to agreements with prospective tenants
- Collect and post rent payments
- Monitor delinquencies, issue late rent letters/notices, as per Project Transitions’ policies
- Resolve tenant complaints in a timely manner to ensure client satisfaction
- Complete move-in and move-out procedure processes
- Monitor communications with clients regarding the above-mentioned processes
- Support case managers to ensure client needs are being met

Facilities Management
- Assist with frequent inspections of interior and exterior of Project Transitions’ properties for safety and maintenance needs
- Assist with oversight of contracted projects, which includes but is not limited to, obtaining bids and completion of projects
- Outreach, organize, and schedule volunteers to assist with projects at Burnet Place and Roosevelt Gardens

Community Building
- Provides recommendations/input for Project Transitions’ newsletter
- Continue an effective working relationship with the other non-profits and city organizations/departments

Program Support
- Attend staff meetings, community functions, and board meetings, as appropriate
- Assist with organizing program special events (i.e. community gatherings, holiday activities, etc.)
- Coordinate with Housing Specialists to ensure tenants maintain cleanliness and maintenance of units
- Recommend program improvements and policy changes to the Property Manager as needed
- Assist with maintaining tenant files and ensure all tenant phone numbers and emergency contacts are kept up-to-date and current
- Assist with preparing any necessary reports for Executive Director, Chief Program Officer, and board, as needed

Compliance
- Assist with oversight of all file audits, revisions, and maintenance of compliance forms
- Recommend development and maintain training procedures to minimize non-compliance
- Assist with conducting regular internal file audits
- Assist with preparing any necessary reports for Executive Director, Chief Program Officer, and board, as needed

**Required Skills**:

- Three year of property management experience required
- Strong computer skills and ability to adapt to and learn new technologies
- Experience in affordable housing
- Experience with income certifications for HUD programs

Preferred Skills
- Experience with Blue Moon
- Experience with One Site

Pay: $50,000.00 - $55,000.00 per year

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Experience level:

- 2 years

Schedule:

- 8 hour shift
- Evenings as needed
- Monday to Friday
- On call
- Weekends as needed

Work Location: In person

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