Office Manager

2 weeks ago

Merrillville, United States Mike Anderson Chevrolet of Merrillville Full time

**BENEFITS**:

- Holiday pay
- Vacation pay
- Sick pay
- 401K
- Health, Dental, Disability, Vision and life insurance

**RESPONSIBILITIES**:

- Hires, trains, and supervises office personnel.
- Analyzes and organizes office operations and procedures.
- Controls all posted documents, including time records, vehicle deals, commissions, and additions and changes to inventory.
- Prepares daily bank deposit and cash report. Controls petty cash amounts for dealership and sales department.
- Ensures accurate and timely filing of the form 8300.
- Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
- Reconciles select accounts monthly.
- Approves adjustments to inventory and receivable accounts.
- Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
- Assists in completion of annual review/audit.
- Ensures compliance with all government regulations.
- Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
- Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
- Administers charge-back program for late charges to inventory.
- Prepares monthly floor plan report for use in commission calculations.
- Prepares sales commission/chargeback detail.
- Manages the payoff of vehicle floor plan and works with bank representatives.
- Approves new charge accounts and oversees collection of past due accounts.
- Cross-trains a qualified substitute.
- Maintains a high level of System Utilization of the Power HR system through continuous training.
- Investigates dealership accidents and prepares reports for insurance carrier.
- Updates master payroll records by verifying and recording changes affecting net wages such as federal and state tax exemptions, insurance coverage, etc. Data concerning compensation increases, promotions, and/or transfer of employees between departments.
- Prepares and issues paychecks in the absence of the HR Assistant.
- Processes all employee insurance forms and insurance payments in coordination with controller.
- Conducts and assists with periodic employee meetings.
- Maintains a professional appearance
- Attends managers meetings as requested

**REQUIREMENTS**:

- Previous automotive dealership accounting experience for at least 5 years
- Excellent communication and organizational skills
- Experience using Microsoft Office suite
- Upbeat and positive attitude.
- [ERP system] experience a plus
- Ability to work effectively with customers, vendors and employees while handling multiple tasks simultaneously
- Must be willing to submit to a pre-employment drug screen & background check
- Must be insurable with our insurance carrier.
- Schedule Monday - Friday 8am-5pm
- We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws._

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