Data Management Analyst

2 weeks ago

Frederick, United States Frederick County Government Full time

**JOB INFORMATION**:
Non-exempt; full-time; 40 hours per week; 7:00 a.m. - 4:00 p.m.; full-benefits

This is an administrative position within the Records Section of the Frederick County Sheriff’s Office, primary responsibility is acting as the CJIS security contact and maintaining compliance of CJIS rules and regulations. Other responsibilities include, and daily validation of incident reports. Supervision is received from the Records Section Supervisor.

**TOTAL COMPENSATION PACKAGE**:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full time benefited Frederick County Government employee.
- 11 days of Vacation leave with increase after 2 years of employment
- 15 days of Sick leave with unlimited annual carryover
- 11 paid scheduled holidays, plus 2 additional floating holidays
- Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County HSA contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
- 100% County paid 2x annual salary Group Term Life Insurance and AD&D benefit
- Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
- Generous Tuition Reimbursement Program
- County and Employee funded Defined Benefit Pension Plan
- Vesting after 5 years of service (effective 7/1/2024)
- Additional service credit for eligible previous public service, military service, etc.
- Other employee paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, etc.

***
**For more information, visit our **benefits** page on the Frederick County Government **job opportunities webpage**.**

**ESSENTIAL DUTIES AND JOB RESPONSIBILITIES**:

- Act as CJIS security contact
- Oversee and train Law Enforcement Bureau, Corrections Bureau, Courthouse, Emergency Communications, State’s Attorneys Office, and other outside agency personnel in the use of the CJIS computer system; ensure personnel receive proper CJIS training
- Participate in and prepare NCIC data for bi-annual CJIS FBI and State of Maryland audits
- Maintain and provide budget recommendations for CJIS computer training lab equipment
- Ensure entries are complete, accurate and in compliance with CJIS rules and regulations
- Act as Terminal Agency Coordinator, Site Security Coordinator and Local Agency Security Officer with Maryland State Police and Department of Public Safety
- Perform a monthly CJIS audit to ensure accuracy and completeness of CJIS warrant, protective order, missing and unidentified person, and stolen property computer entries
- Read and review all I/Leads incident reports and supplements that contain NCIC entries
- Process firearm denial information received from the FBI for individuals who are attempting to purchase a firearm and are prohibited from doing so
- Provide the FBI with a Criminal Background Check on individuals under the age of 21 (but over the age of 18) who are seeking the transfer of a firearm through a Federal Firearms Licensee with relevant juvenile information under the Bipartisan Safer Communities Act
- Communicate with victims of crimes of theft, through letters and phone calls
- Provide relief support for duty desk personnel and other positions within records as needed
- Handle cash transactions of fees collected for report copying
- Maintain inventory of all citations books to include supply ordering
- Perform various other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Any single position may not be assigned all duties listed above, nor do the examples cover all duties that may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**QUALIFICATIONS AND REQUIREMENTS**:
The qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Minimum age 21 years
- Associate’s degree
- Minimum 3 years electronic organizational performance analysis / data management work experience
- Intermediate skills in MS Office Excel
- Possession of a valid automobile operator’s license

**KNOWLEDGE / SKILLS / ABILITIES**:

- Ability to maintain County Authorized Driver privileges
- Knowledge of local, state, and federal regulations relating to security and privacy
- Knowledge of federal, state, and local law enforcement agencies and their functions, jurisdictions, and procedural and operational relationships to the police records function
- Knowledge of departmental structure, organization, procedures, and practices of a police records bureau, par

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