Administrative Specialist

1 week ago

Northridge, United States Child and Family Guidance Center Full time

**About Us & Why We're Hiring**

**We empower children, youth and families to flourish in vibrant communities.**
- Child and Family Guidance Center (CFGC), established in 1962, is a leading provider of community mental health and social services in the San Fernando and Antelope Valleys
- Our mission is to empower children and families to achieve health and well-being through innovative mental health services.
- We serve thousands of children and families annually
- We are inspired by our staff of caring and committed professionals
- We are seeking passionate people to join our team

**If our mission resonates, keep reading.**
- As part of our team, you will join us in providing a continuum of prevention, early intervention, and intensive treatment services to children and families.
- We offer services in our offices, at schools, and in homes.
- Together, we seek to create stronger, more resilient communities
- Your role will center around changing lives, extending our reach, deepening our impact, and building meaningful outcomes for those seeking help.

**The Position**:
We are seeking a full-time **Administrative Specialist** for our MHBSS department in Northridge location. This position primarily responsible for various administrative and medical records functions required within the TBS program and for all TBS cases.

**What You’ll Do**:

- Processes all outside TBS referrals. Including, but not limited to:

- Schedules Pre-Admissions for TBS only cases. Creates initial TBS packets.
- Verifies Medi-Cal eligibility for potential TBS cases.
- Opens and closes service for all TBS and MHBSS cases/services.
- Submits, monitors and updates authorizations every year for TBS cases in the DMH Provider Connect Database
- Ensures all SDAs are complete and timely submitted.
- Provides administrative assistance as needed to the TBS Program Manager and Coordinator for TBS and MHBSS programs and Social Work Internship program.
- Provides administrative support for new hires; schedules new hire trainings.
- Maintains staff caseload information in NAPPA database.
- Hours: Monday-Friday 8:30 am
- 5:30 pm with one-hour meal period
- Starting Salary: $19.00 - $20.00 per hour
- The first three months of this position is fully onsite. Hybrid work options are available after three successful months of employment.

**Qualifications**
- Bilingual in Spanish and English preferred.
- Computer literate in Microsoft suite and Zoom meetings
- Previous office experience.
- Must have excellent communication skills, written and verbal.
- Must be able to prioritize and plan work activities and use time effectively.
- Must be a self-starter and be able to work independently.
- Must be able to complete projects and report in a timely fashion.
- Must be able to maintain confidentiality.
- Must have a good attendance record in addition to being punctual by consistently being on time to work, meetings and appointments.
- Minimum of a High School Diploma or equivalent required. B.A./B.S. in Psychology, Sociology, Social Work, or other mental health related field preferred.

**We’re building a diverse, inclusive team**
- You’re welcome here. We want CFGC to reflect the diversity of our community and flourish together.
- CFGC is committed to Equity, Diversity, and Inclusion and strives to create a diverse, welcoming and supportive workplace

**CFGC promotes professional development and a healthy work-life balance**
- Educational Assistance Reimbursement
- Great training/learning opportunities
- Supportive, friendly work environment that prioritizes YOU
- Work-life balance - flexible time off policies
- Hybrid work options
- Committees and workgroups that always strive to make CFGC’s workplace culture the best it can be.
- Premier Benefits including medical, dental, vision, life insurance, identity theft protection, Tickets at Work discount services, and even pet insurance policies
- Employees in this role may be eligible for the Public Service Loan Forgiveness (PSLF) program

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