Patient Access Representative I

POSITION DETAILS

Part-time weekender plan with benefits; Working every Saturday and Sunday either an 8 or 12 hour daytime shift; will work 40-44 hours per two week pay period but will be paid for 60-66 hours per the weekender plan guidelines.

JOB SUMMARY

The Patient Access Representative I is the first point of contact at Tomah Health or the Warrens Walk-In Clinic and serves the patient, patient family and all other visitors in such a manner as to make the visit as comfortable and pleasant as possible. The Patient Access Representative I facilitates the patient admission/registration flow, including such activities as patient identification; gathering demographic information; securing third party, financial and guarantor information, obtaining required signatures and documents; and entering admission data into the hospital information system.

MAJOR JOB FUNCTION
- Greets all guests with a positive attitude and presents a well-groomed and professional image at all times.
- Contributes to the overall effectiveness and efficiency of the department and hospital by providing outstanding customer service at all times, representing the hospital in a professional manner, communicating with the Provider/Director regarding concerns or problems, utilizing good judgment and maintaining one’s composure in any stressful situation.
- Demonstrates support for and the ability to work as part of a team on achieving departmental and organizational goals, developing positive working relationships with other team members/departments and supporting Quality Improvement/Risk Management/Compliance efforts.
- Provides Tomah Health with data and documents necessary to produce a patient bill by conducting in-person interviews with patients or family members to gather demographic, financial, guarantor, attending and primary care physician data; to establish or verify an existing medical record number; and to enter the information into the information system. Stamps, assembles, completes and processes patients’ records as indicated and keeps patient records accurately identified. Obtains closed records from HMS clinical view as needed,
- Contributes to quality control mechanisms and increases opportunities for a “clean bill” by reconciling information systems data with registration interviews, placing appropriate on-line account notes regarding registration, and performing on-line discharges.
- Responsible for collection of all monies due for services from patients. This may include the establishment of payment arrangements prior to treatment. Maintains a daily cashier reconciliation of all monies received. Coordinates with Patient Financial Services in the daily balancing of all accounts and monies. Organizes bank deposits for daily deposits to reach Patient Financial Services.
- Contributes to the financial effectiveness (success) of the hospital by: 1) Securing patient and guarantor signatures for release of medical information, benefits assignment and financial responsibility agreement. 2) Obtaining current third party information, insurance card copies as appropriate, and distributing such information appropriately. 3) Verifies insurance coverage.
- Minimizes medical risk to the patient and minimizes hospital liability by correctly identifying the patient, enabling the staff to request the appropriate medical chart, resolving duplicate medical record numbers, identifying the patient with the appropriate ID band, obtaining and explaining the “general” consent for treatment form, providing the patient with a copy of the patient’s rights and responsibilities and the hospital’s privacy practices and proper recording of the patient’s privacy wishes.
- Maintains an orderly and businesslike environment, this would include but is not limited to: sorting and filing various documents including incoming mail, performing message duties, copying, scanning, etc.
- Maintains confidentiality of patient information, in accordance with Tomah Health's policy and procedures.
- Orders Warrens Walk-In Clinic supplies as needed to maintain inventory of the clinic’s equipment stock and supplies. Assists with receiving, distributing and sorting supplies brought to the clinic. Prepares requisitions and reports for maintenance repairs.
- Completes computerized order entry for ancillary services and is responsible for obtaining lab and x-ray reports when they print off and notifying Providers that results are ready while working at the Warrens Walk-In Clinic.
- Activates emergency codes, follows established disaster protocols and is able to call for transfer services both air and ground if needed.
- Contributes to the prevention of infectious disease among employees and patients by adhering to infection control policies and procedures.
- Participates in orientation, training, and cross training for new employees as requested.
- Contributes to departmental and hospital operations by performing other related duties that may be assigned an