Accounting Technician

4 weeks ago

Santa Monica, United States Santa Monica-Malibu Unified School District Full time

**BASIC FUNCTION AND QUALIFICATIONS**:

- Classified Employee's Salary Range: A-33
- **Salary range effective 7/1/2024**

**BASIC FUNCTION**
- Under general supervision, perform a wide variety of accounting support functions to assist professional, supervisory and management positions; coordinate and monitor expenditures and receivables for specified schools and funds; prepare and maintain complex accounting and payroll records and spreadsheets; and perform other related work as necessary.

**MINIMUM QUALIFICATIONS**
- EDUCATION_:
A high school diploma or recognized equivalent.
- EXPERIENCE:_
- Two (2) years of accounting clerk experience that includes processing accounts payable and/or reconciling accounts receivable.

**REPRESENTATIVE DUTIES, KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS**:
**REPRESENTATIVE DUTIES**
- Create cash deposit and payment tracking spreadsheets; input vendor payments into spreadsheets and District database; maintain, update and clear Revolving Cash Fund.
- Clarify purchase information with vendors, maintenance and operations, and purchasing department representatives.
- Prepare pre-list authorization for payment requisitions; obtain check signature and arrange for payment mailing; issue approved checks; file back-up documentation.
- Review requisitions and compare to contract restrictions indicated in Board of Education (BOE) minutes and clarify information with Special Education administrative staff; establish new contract files and account numbers; attend related meetings.
- Record registrations and track and check payments for travel, mileage and conference requisitions; process library and textbook refunds.
- Track expenditures and receivables of assigned schools; maintain W-9 forms for all referees; reconcile bank statements.
- Review files of assigned school sites to check for completeness, potential revenue forms, deposit backup, and ticket logs.
- Adjust and update accrual records for sick leave and vacation time; prepare adjustments based upon changes in salary, insurance deductions, and retirement contributions; complete related reports.
- Audit employee reimbursement requests; ensure that all requests comply with District policy and receipts are included with the request.
- File ASB payments and deposits; input deposits into system; process and distribute ASB monthly activity reports.
- Prepare and direct correspondence regarding payments, deposits, and accounting procedures.
- Prepare and balance journal entries.
- Print and adjust stores inventory reports.
- Prepare various spreadsheets to track accounting transactions and histories.
- Performs related duties as assigned.

**_
NOTE:_**_ The statements listed above are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities and qualifications required of personnel so classified. Reasonable accommodations will be made so that qualified employees can perform the essential functions of the job._

**JOB REQUIREMENTS**
- KNOWLEDGE:_
- Accounts payable and accounts receivable practices and procedures.
- HRS and County payroll systems.
- Payroll accounting, including deduction, leave, retirement and timekeeping procedures.
- Bookkeeping practices.
- Bank and inventory reconciliation methods.
- Automated accounting system practices.
- Office filing and record keeping techniques.
- ABILITY TO:_
- Input data and operate ten-key calculator quickly and accurately.
- Clarify contract restrictions through review of BOE minutes.
- Work independently.
- Review work of others for completeness and accuracy.
- Communicate effectively with vendors, school accounting staff, and department representatives.
- Work cooperatively with others.
- Demonstrate flexibility and respond to changing requirements and job assignments.
- Schedule, organize, and complete work in accordance with deadlines.
- Understand and follow specifications and instructions.
- Identify errors or discrepancies in accounting documentation.
- Compare and match related accounting documents.
- File documents alphabetically, numerically, and chronologically.

**SUPERVISION AND WORKING CONDITIONS**:
**SUPERVISION**
- General supervision is received from higher level management. No supervision of other staff is exercised.

**WORKING CONDITIONS**
- ENVIRONMENT:_
- This is primarily a sedentary classification and the employee works in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances. The employee interfaces with co-workers, vendors, faculty, school accounting staff, administrators, and department supervisors in clarifying purchase and contracts, reviewing work, providing guidance regarding accounting procedures, and requesting and providing information.
- PHYSICAL DEMANDS:_
- Finger dexterity is needed to access, enter and retrieve data using a computer

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