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Utilities Compliance Coordinator

4 months ago

Fort Myers Beach, United States Town of Fort Myers Beach Florida Full time

**Position: Utilities Compliance Coordinator**

**Reports to: Operations & Compliance Director**

**Emergency Classification: Essential**

**FLSA Classification: Non-Exempt**

**Pay Grade: 108**

**Town of FMB Offers a Competitive Benefit Package**

**Health & Wellness**:Comprehensive health insurance plans for you and your family with low deductibles and low annual maximums The Town of FMB pays 100% of employee only coverage and 50% of dependent coverage. Employer paid life insurance, short
- and long-term disability insurance, and gym membership reimbursement.

**Work/Life Balance**:The Town of FMB offers 5 weeks of PTO Annually, 14 Paid Holidays annually, paid parental leave, and flexible scheduling options.

**Retirement Planning**:401(a)/457(b) Pension Plan with an employer contribution in which you are immediately vested.

**and more
**Position Summary**

The Utilities Compliance Coordinator plays a critical role in ensuring the adherence to compliance standards and regulations related to stormwater management and water distribution within the municipal government entity. This position is responsible for producing reports, coordinating daily activities, and ensuring regulatory compliance within the Utilities Department.

Responsibilities and Reporting During an Emergency Situation: If assigned, employees in this classification will be required to report and carry out duties as directed for the duration of an emergency. Depending on the nature of the emergency, this may require working around the clock for several days on short notice.

**EXAMPLES OF ESSENTIAL DUTIES**:

- Prepare and submit reports related to stormwater management and water distribution compliance to regulatory agencies ensuring that reports are submitted consistently and by deadlines.
- Assess compliance for stormwater and water distribution permits consistently to ensure department is following industry regulations.
- Stay updated with federal, state, and local regulations pertaining to stormwater management and water distribution and ensure the Utilities Department operates in accordance with these regulations.
- Coordinates with the Utilities department and Town staff to facilitate completion of utilities compliance activities.
- Coordinate and oversee the daily activities of the Utilities Department, including scheduling maintenance tasks, conducting inspections, and ensuring daily tasks align with departmental objectives.
- Maintain accurate records and documentation related to compliance activities, including permits, inspection reports, and compliance certificates. Audit compliance data records as needed.
- Provide updates and educational resources to Utilities Department staff on compliance requirements, best practices, and regulatory updates.
- Collaborate with other departments, agencies, and stakeholders to address compliance issues, resolve conflicts, and implement effective solutions.
- Maintain precise and orderly records, documents, and files pertaining to the department while ensuring adherence to compliance and document retention policies.
- Identify potential compliance risks and develop strategies to mitigate them, ensuring the continued operation and integrity of stormwater and water distribution systems.
- Implement quality assurance processes to ensure that stormwater management and water distribution systems meet or exceed regulatory standards and performance expectations.
- Develop and maintain the Utilities strategic communications plan, crisis communications plan and applicable social media policies.
- Work with Public Information Officer (PIO) to manage day to day communications including but not limited to emergency situations including water main breaks, sanitary sewer overflows, hurricane/disaster recovery events, and water quality related press releases.
- Identify opportunities for process improvements, efficiency enhancements, and cost-saving measures within the Utilities Department.
- Create, organize, and manage both physical and digital filing systems ensuring accessibility and compliance with records management guidelines.
- Generate reports on compliance activities, highlighting key achievements and areas for improvement.
- Assist with data entry tasks, data analysis, and report generation, emphasizing data accuracy and confidentiality.
- Collaborate with Town staff on various projects by offering administrative support, including research, data collection, and report preparation.
- Participate in forums and presentations as directed.
- Perform both routine and special projects as directed.
- Support inventory management of office supplies and offers suggestions for re-stock as needed.
- Coordinate departmental meetings, prepare meeting agendas, and distribute necessary materials for meetings as directed.
- May participate in preparation of the department's annual budget including data entry, data collections and report preparation.
- Assist with department procurement to include creating PO,