Assistant Community Association Manager
2 weeks ago
**Assistant Community Association Manager**
**About the Company**
Named by INC Magazine in 2023 as one of the fastest growing companies in America, we are excited to offer an opportunity to join our team. We are a thriving business with a 38-year history, great potential for personal advancement, and are seeking motivated individuals to help continue our record growth.
**Role description**
- Customer Service_
- Handle payment /ledger inquiries
- Assist with registration questions for online web portal.
- Provide guidance on approval process for remodeling projects and documents required for Board review/approval.
- Schedule move in /move outs and notify boards or maintenance contractors as required.
- Enter maintenance requests/ work orders in CINC software and close out after completion.
- Community Manager Assistance_
- Request quotes from contractors and assist association manager with coordination.
- Coordinate mailings to owners within proper timeframe per manager direction.
- Prepare and distribute all notices to homeowners as per manager direction.
- Work with maintenance staff on completion of workorder requests.
- May assist with preparation for board meetings and annual meetings.
- May attend occasional association meetings as requested by manager.
- Perform other duties as assigned.
- Administrative Duties_
- Enter administrative fees as required (e-blasts, mailings, postage, etc.)
- Distribute monthly financial reports to boards.
- Process check request forms for recurring reserve transfers and maintenance contractors
- Handle insurance questionnaires, annual report filings, and other required reports.
- Handle homeowner insurance tracking if required by association.
- Ensure approved minutes are uploaded each month.
- Track parking assignments and move-in / move-out schedules.
We offer a competitive compensation package and a strong benefits program that includes health insurance, optional dental, vision and disability coverage, a 401K program with company match, and paid vacation.
**Benefits**:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Experience level:
- 1 year
- Under 1 year
Schedule:
- Monday to Friday
- Weekends & holidays off
License/Certification:
- Community Association Manager license (required)
Ability to Commute:
- Arlington Heights, IL (required)
Work Location: In person
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