Grant & Contract Specialist - Open Rank
2 weeks ago
Overview:
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Under the general direction of the Department Administrator, or designee, the Grant and Contract Specialist I is responsible for performing diversified and complex administrative, financial, and pre and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and unrestricted departmental funds.
**Responsibilities**:
**ESSENTIAL FUNCTIONS**:
**Grant & Contract Specialist I**:
- Monitor post-award activities to insure adherence to sponsor guidelines and all reporting requirements are met. Inform Administrator on budget variances
- Assist with any changes to award budgets and submit necessary paperwork for approval of such actions.
- Set up and maintain computerized accounting system for the accurate management of funds
- Compile financial data for use in forecasting and analysis.
- Assist in the preparation of reports for presentation to federal and sponsoring agencies
- Prepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Administrators and PI”s as needed
- Review terms and conditions of new awards for issues involving allowable costs, re-budgeting and reporting requirements, confidentiality clauses, faculty time and effort monitoring, cost sharing, equipment justification, and ensure compatibility with sponsoring agencies’ regulations and university policies and procedures
- Monitor contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices. Inform Administrator on variances
- Manage all phases of post-award grants and contracts administration, to include monitoring budgets, expenses, and recovered overhead. Advise Administrator of reporting requirements
- Assist faculty in finding possible funding opportunities
- Assist and participate with Grant Accounting in award termination process to close-out accounts. Notify Administrator of final status
- Monitor Departmental voluntary and mandatory cost sharing
- Provide research and administrative support for special projects; assist in the preparation of data for projects and studies such as updating procedure manuals or analyzing activities compiles statistics
- Process consultant agreements, travel vouchers, purchase orders, reallocation of expenditures, and other expenses
- Participate in the preparation and certification of the annual space and effort documentation
- Participate in the preparation of the Departmental annual operating budget submission
- Perform other duties as required.
**Grant & Contract Specialist II**:
Duties noted above plus:
- Monitor regulatory and compliance requirements for all sponsored research activity, keeping detailed files and a tracking mechanism for annual renewals. Inform Administrator of variances
- Assist in analytical studies of existing or proposed clinical trials to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
- Monitor all clinical trial funding sources by tracking revenue and expenditure activity and monitoring of trial milestones, identify variances and assist in resolving account variances
- Monitor contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices; monitor the contracts for cost effectiveness and quality performance standards
- Prepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Administrators and PI”s as needed. Perform analysis of data as required
- Work with the Administrator, principal investigators, and staff to resolve problems and to optimize the use of funds as required; finalize all expenditure activity of expired grants; deposit checks to any income and service fund accounts
- Manage all phases of post-award grants and contracts administration, to include monitoring budgets, expenses, and recovered overhead. Advise Administrator and PI of reporting requirements
- Coordinate pre-award submission activity for the department
- Monitor post-award activities to insure adherence to sponsor guidelines and all reporting requirements are met. Inform Administrator and PI on budget variances
- Oversee changes to award budgets and the submission of the necessary paperwork for approval of such actions
- Prepare reports for federal and sponsoring agencies
- Assist and participate with Grant Accounting in award termination process to close-out accounts. Notify Administrator and PI of final status
- Monitor operating expenses, prepare monthly variance-to-budget reports, Departmental voluntary and mandatory cost sharing, and advise the Administrator on reconciliation actions
- Responsible for the process of initiating and submitting payroll personnel action forms related to transfers, funding changes etc. Aud
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Worcester, United States University of Massachusetts Medical School Full timeOverview POSITION SUMMARY: Under the general direction of the Department Administrator, or designee, the Grant and Contract Specialist I is responsible for performing diversified and complex administrative, financial, and pre and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and...
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Worcester, Massachusetts, United States University of Massachusetts Medical School Full timeOverview: POSITION SUMMARY: Under the general direction of the Department Administrator, or designee, the Grant and Contract Specialist I is responsible for performing diversified and complex administrative, financial, and pre and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and...
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Worcester, United States University of Massachusetts Medical School Full timeOverview: POSITION SUMMARY: Under the general direction of the Department Administrator, or designee, the Grant and Contract Specialist I is responsible for performing diversified and complex administrative, financial, and pre and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and...
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Worcester, United States University of Massachusetts Medical School Full timePOSITION SUMMARY:Under the general direction of the Department Administrator, or designee, the Grant and Contract Specialist I is responsible for performing diversified and complex administrative, financial, and pre and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and unrestricted...
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