Manager, Academic Advising

3 weeks ago

Orlando, United States University of Central Florida Full time

The Opportunity:

- The Manager, Academic Advising supports all graduate programs, program directors and staff, and students in the College of Sciences (10 PhD + 16 Master's + several certificate programs). This position assists the College of Sciences (COS) Associate Dean for Graduate Studies in managing the daily advising and academic support services for all graduate programs of the college.
- Responsibilities:
- Manages college-level graduate review and final degree certification process for all graduate programs.-
- Manages college-wide process for graduate student registration, developing forms, troubleshooting, processing registration overrides, permissions, and restricted registration forms; approves thesis/dissertation committees; administrative record changes, and others as needed. Reviews GPSs; approves, processes, and tracks e-forms for plans of study, course substitutions, and exceptions to GPS.Assists graduate program directors and advising staff with questions regarding academic progress, registration, holds, enrollment requirements, and policy exceptions; interprets academic policies and procedures, guides advisors on recommendations for policy exceptions; recommends processes to manage graduate advising in the college; provide back-up advising for all programs; provides training and assist with graduate assistantship contracts.-
- Sets expectations for programs, assists with hiring processes, organizes workshops and training sessions on COS and university graduate student hiring/funding processes and procedures. Perform audits of program graduate student hiring and provide feedback and guidance.-
- Coordinates the scheduling, review of, and processing of all curriculum items for the COS Graduate Curriculum Committee including the meeting agendas, meeting materials, reports, and all other relevant information. Acting chair (as needed) for all COS Graduate Curriculum Committee meetings; presents materials, oversees votes, provides guidance on university policy and curriculum standards. Represents the College at university-level meetings (e.g. curriculum meeting). Conducts reviews of curricula to suggest areas of improvement for programs.-
- Supervises COS Graduate Services Student Assistant; provide training, day-to-day supervision, scheduling, and direction. Manages graduate student awards. Assists with website development and updates, creation of marketing materials, helps plan and represents college at recruitment events; prepares enrollment reports and spreadsheets; pulls data and generates reports from various UCF data sources.- Minimum Qualifications:

- Bachelor's degree and 5+ years of relevant experience, or a Master's degree and 3+ years, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
- Click here for more information
- Preferred Qualifications:
- Experience in advising, with a preference for experience in student advising.-
- Experience in working with a wide range of audiences.-
- Experience with various programs related to student advising, records, and financials to case manage/track student, client, or customer interactions.-
- Proficiency in Microsoft Office suite (e.g., MS Word and Excel) and desktop agent software (e.g., MS TEAMS).-
- Ability to work under pressure of deadlines, goals, and/or time limitations.-
- Ability to use independent judgment and decision-making skills when assisting students and graduate program staff members.-
- Ability to work well with others and as a team.-
- Ability to perform duties with a high degree of integrity, confidentiality, and adherence to professional ethical standards.-
- Excellent written and oral communication skills.-
- Excellent organizational skill, multi-tasking skills, and high level of attention to detail.-
- Flexibility to work in a fast-paced, highly innovative environment.- Additional Application Materials Required:

- Special Instructions to the Applicants:

- In order to accurately review your submission, please ensure that your resume/CV is up to date and includes all the experience you would like us to take into consideration.
- Are you ready to unleash YOUR potential?
- As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what your role is, when you join Knight Nation, you’ll play an integral role at one of the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with talented faculty, staff, and students across 13 colleges and multiple campuses, engaging in impactful work that makes a positive difference. Your time at UCF will provide you with many meaningful opportunities to grow, you’ll work alongside talented colleagues on complex projects that will challenge you and help you gain new skills and you’ll have countless re

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