Receptionist

4 weeks ago

Gilbert, United States Gilbert Public Schools Full time

JobID: 15120

**Position Type**:
Support Staff (Non-Classroom)/Receptionist**Date Posted**:
4/10/2024**Location**:
Greenfield Junior High**Date Available**:
07/22/2024**Closing Date**:
07/22/2024

JOB DESCRIPTION BOTTOM RIGHT OF SCREEN
Position Length: 9 Month
Job Grade: 106
Hourly Rate: $15.67 and up depending on experience
Hours Per Day:

**Fingerprint Clearance Card**:Must have a Level One IVP Fingerprint Clearance Card prior to processing**.** **Please Click Here.**

**Receptionist**
**JOB DESCRIPTION**
**Gilbert Unified School District**

**Purpose Statement**

The job of Receptionist is done for the purpose/s of responding to inquiries from staff, the public, parents, students, etc. to provide requested information and/or referral to other parties; ensuring substitutes are assigned and preparing documentation for substitutes; and providing general clerical support as may be requested.
Essential Functions
- Answers multiline telecommunication system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
- Distributes a variety of items within the site (e.g. mail, supplies, messages, etc.) for the purpose of disseminating materials to appropriate parties.
- Evaluates situations (e.g. involving other staff, students, parents, the public, police, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
- Greets public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or escorting/directing them to appropriate personnel.
- Maintains a variety of records (e.g. calendar of activities, logs, inventory, substitute folders, files requisitions, field trips, etc.) for the purpose of ensuring accuracy of substitute files and complying with district, federal and state regulations.
- Performs record keeping and a broad array of general and program specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of supporting site with necessary materials.
- Responds to inquiries of staff, the public, parents and/or students for the purpose of identifying appropriate parties to address immediate issues.
- Schedules a variety of activities (e.g. visits, meetings, staff coverage, facilities usage, etc.) for the purpose of assisting in meeting staff needs and efficient utilization of personnel, equipment and facilities.

Other Functions
- Assists other personnel for the purpose of supporting them in the completion of their work activities.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: concepts of grammar and punctuation
ABILITY is required to schedule activities; often gather, collate, and/or classify data; and consider a number of factors when using equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using a variety of standardized methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. In working with others, problem solving is required to identify issues and create action plans. Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; working as part of a team; working with constant and sustained interruptions.
Responsibility

Responsibilities include: working under direct supervision using standardized procedures; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the Organization’s services.
Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under a generally hazard free environment and in a clean atmosphere.

**Experience**
Job related experience is desired.**Education**
High School diploma or equivalent.
- **Required Testing**
None**Continuing Educ. / Training**
None Specified**Certifica

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