Executive Assistant/office Manager
2 weeks ago
In a world where healthcare can feel like a maze of bureaucracy and frustration, Mochi Health offers a refreshing oasis. We're not just another telehealth clinic - we're on a mission to rewrite the script on healthcare, starting with the most overlooked areas of medicine. With a dream team of top-tier providers, a commitment to evidence-based practices, and a flair for efficient design, we're reshaping the landscape of patient care across the US.
As a rapidly growing telehealth obesity clinic, our goal is to make weight management accessible and affordable for everyone. Founded by the visionary Dr. Myra Ahmad and supported by a team of exceptional founders and medical professionals, we aim to deliver holistic, patient-centered care that truly makes a difference. As our team expands rapidly, we're proud to call San Francisco our home.
Ready to join a team that's changing the game in healthcare? Come be a part of something big at Mochi Health
**The Role**:
As an Executive Assistant and Office Manager, you're at the center of the team's business operations and activities, and are relied upon to keep the team moving in a positive, forward direction. You are organized, dependable and able to keep up with changing business needs - using your understanding to strategically support and prioritize your team's projects. You also have communication skills needed to interact with a variety of people and job functions including customers, partners and vendors. In this role you will also manage the day-to-day operations of the office and help keep teams efficient, happy and productive.
**Responsibilities**:
- Perform an extensive array of core administrative tasks:
- Effectively manage and maintain calendars for Leadership.
- Book travel and manage expenses.
- Create, organize and maintain team mailing lists, folders, drives.
- Organize, plan and execute team events.
- Respond to questions and requests for information by employees and guests, connecting people with the right resources.
- Responsible for greeting executive's guests (ie. interviews, customers, etc.) and ensuring every guest sign in upon arrival.
- Attend team meetings and track action items, assist with day-to-day projects, help build and improve processes and systems.
- Ensure office is maintained and supplies are in stock
**Requirements**:
Bachelor's degree and 4+ years of relevant work experience
- direct executive support, project management or event planning experience.
- Proven ability to manage time efficiently and prioritize multiple stakeholders, functions and tasks.
- Excellent communication and interpersonal skills; proven ability to take initiative and build strong, productive relationships.
- Experience implementing systems, processes, or programs that increase efficiency.
- Positive, can-do attitude and willingness to jump into a myriad of projects. Resourceful self-starter that is curious, asks questions and can make logical, proactive decisions in a fast-paced and demanding environment.
- Extreme attention to detail, organized and responsive.
- Generally IT savvy
- Experience working with all levels of management, employees, vendors and customers
**Benefits**:
- Medical/Dental/Vision Insurance
- Company Paid Life Insurance
- 401k with Company matching
- Competitive PTO and Company Holidays
- Team lunches to facilitate bonding and connection
- Emphasis on Wellness: Group activities, mindfulness exercises, physical exercise
- Frequent office hangouts and meetups outside of work
This role will be onsite 5 days a week in our San Francisco office.
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