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Project Coordinator, College of Arts

3 months ago

Fairfield, United States Fairfield University Full time

Job Description:
Title: Project Coordinator - College of Arts and Sciences

Reports to: Director of Operations and Budget Manager

Basic Functions: Assist the College of Arts and Sciences Dean’s Office by providing administrative support with specialized projects; manages the process for adjunct contracts for the College of Arts and Sciences; assist with the management of annual catalog updates; performs office-related operational functions; and provides assistance in special projects and/or events.

Manages the College of Arts and Sciences Adjunct Contract Hiring Process. This involves:
- obtaining adjunct teaching loads for fall and spring semesters through department chairs and/or department coordinators for all College of Arts and Sciences undergraduate and graduate programs.- communicating and providing guidance to department chairs, department coordinators and adjunct faculty to obtain adjunct teaching loads for fall and spring semesters- onboarding of new adjunct faculty—collecting required documentation for new adjuncts, updating pertinent information into our Workday system- generating contracts, requesting payroll, and initiating workflows through the University’s Workday system- creating adjunct reporting as needed, including number of sections and compensation

Manages Summer Housing for Student Research Opportunities. This involves:
- soliciting faculty requests, organizing roommate requests, maintaining current information on programs, identifying student participation, and working with the Office of Conference and Event Management regarding fees and dates of stay.- Work with the Director of Operations and Budget Management on available budget and payments for summer housing

Provides general office support. This involves:
- drafting of committee minutes for the Arts and Sciences Curricular Committee- event planning for annual functions, such as the annual CAS Student Awards Ceremony & First Year Student Deans List Dinner, and other events upon request- working with chairs and program directors on catalog updates- support logistics for annual program review/assessment—assisting with logistics for external review team, scheduling hotel, catering, travel reimbursement, etc.- support director of Interior Design- front office coverage/support as needed

Participates in the professional development of the College of Arts and Sciences. This involves:
- communicating effectively with the College Deans concerning pertinent program, departmental and University matters- promoting an image of efficiency and courtesy consistent with the University mission- participating in staff meetings as requested- supports the Individually Design Major once a semester meeting minutes

This position is based at Fairfield University’s Fairfield, CT campus and is not eligible for immigration assistance.

Category:
Academic - Staff

Performs such other duties, responsibilities, and activities as required by supervisor and as departmental/University needs indicate.
- Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.
- All offers of employment are contingent upon a satisfactory background check._

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.