Bookkeeper/office Manager
2 weeks ago
**Bookkeeper/office manager**
Seeking a person to assist with bookkeeping and accounting duties for our growing business, at our Westbrook, Maine location
General duties for this position would include
- performing various accounting/bookkeeping duties
- preparing invoices and supplemental reports
- monitoring and updating regulatory guideline materials and renewal dates
- maintaining test report files
- preparing deposits
- supporting dispatch/operations/shipping
- updating training schedules and files
- preparing account reconciliations
- processing bills
- ordering office/business materials and supplies
- providing general administrative support
- handling errands
- other projects as needed
**Tasks**
- Invoicing customers for products sold and services rendered
- Monitoring renewal dates and preparing filings to ensure compliance
- Preparing bills of lading and arranging shipping
- Handling communications with customers, vendors and other team members
- Ordering supplies and materials
- Processing bills and payments
- Preparing deposits and account reconciliations
- Providing assistance and general support, work on special projects, as needed
- Manage day-to-day, ensure accurate and timely reporting and completion of duties
**Skills**
- Proven experience in an office setting perfoming similar functions
- Knowledge of office responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Hands on experience with office machines (e.g. fax machines and printers)
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Bachelor’s degree preferred with business degree, associate degree, or proven work experience
Benefit Conditions:
- Waiting period may apply
- Only full-time employees eligible
Other
- Remote interview process
Work Remotely
- No
- office based position
**Benefits**:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
**Education**:
- Associate (preferred)
**Experience**:
- Office: 1 year (preferred)
- QuickBooks: 1 year (preferred)
- Accounting: 1 year (preferred)
Work Location: In person
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