Design Studio Coordinator

2 weeks ago

Tucson, United States Mattamy Homes Full time

**Title:
**Design Studio Coordinator

**Location**:
Tucson, AZ

**Employment Type**:
Full-Time / Permanent / Onsite

**Who we **are**

Mattamy Homes is the largest privately owned homebuilder in North America, with 40-plus years of history across the United States and Canada. Every year, Mattamy helps more than 8,000 families realize their dream of home ownership. In the U.S., Mattamy is represented in 11 markets - Charlotte, Dallas, Jacksonville, Naples, Orlando, Phoenix, Raleigh, Sarasota, Southeast Florida, Tampa, and Tucson.

**What you’ll do**
- The Design Studio Coordinator is responsible for the administrative support for Design Studio staff including, but not limited to, generating reports, ordering product, invoice processing, processing buyers files, and ensuring a smooth flow of paperwork to the field
- The Coordinator will also assist Design Studio staff and buyers in scheduling appointments and provide information to new and prospective buyers.
- Greet homebuyers, notify Design Staff of appointment or visitor arrival
- Contact buyers to schedule all Design Studio appointments
- Keep buyer contact log and input Design appointment dates into JDE
- Provide support to Design Team: filing, typing memos and correspondence
- Copy, collate and/or file documents
- Assist in verifying Design Studio Coordinator’s paperwork
- Assists Design Staff in data entry of buyer selections
- Process files and generates paperwork for the field
- Assist in creating Design diagrams and presentations, (Power Point and or AutoCAD experience a plus)
- Assist Design team with maintaining appearance of Design Studio showroom
- Assist in Preview Nights: Greeting buyers, help maintain preview night brochures, buyer check in sheet and price lists, etc.
- Resolve issues with homebuyers, either in-person or on the telephone
- Review, distribute and/or act upon incoming departmental mail
- Act as liaison between field personnel and Design studio by answering questions from builders, sales consultants, and vendors promptly
- Participate in staff meetings - type meeting notes, set up and maintains buyers’ files and assist in keeping product reference information current
- Help keep Design showroom clean and stocked with beverages, snacks and office supplies
- May be called upon to conduct a design appointment

**What you bring**
- Minimum of two (2) years Customer Service experience
- Minimum of two (2) years of general office experience
- Intermediate level of computer skills and system knowledge; ability to input and manipulate data in Microsoft Office Suite
- Proficient in Excel
- Experience with Power Point and/or AutoCAD or similar programs preferred.
- Proficiency in Math; Accounting experience preferred for Senior Administrator position
- General office experience preferred
- Outstanding Interpersonal and Customer Service skills, and a high degree of professionalism
- Strong written/verbal communication skills to include a clear and professional phone voice.
- Ability to communicate effectively with confidence and professionalism
- Frequent contact with new homebuyers, subcontractors, vendors and employees at all levels of the organization
- Team player; with demonstrated ability to work within cross-functional teams, in a support role
- Accurate; with keen attention to detail in every aspect of the job
- Self-directed; takes initiative, proactively addresses problems; can work independently with mínimal oversight
- Highly organized with the ability to prioritize projects and meet deadlines, with multiple interruptions

**Bonus points**
- Bachelor’s degree preferred, not required

**Be yourself. We want it that way.**

At Mattamy Homes, we’re passionate about creating and promoting a diverse and inclusive environment where everyone can do their best work. Diversity and inclusion are important aspects of the work we do to support our homebuyers, colleagues and communities.

Our competitive compensation and full-time employee benefits package includes:

- 3 weeks of company paid vacation + 1 week of company paid time off + 1 week of sick time
- Health, Dental and Vision Insurance
- Life Insurance and Short/Long Term Disability
- Flex Spending, 401K with Company Matching and Tuition Reimbursement
- Entertainment Discounts, Employee Home Ownership Program and Company-wide Volunteer Program

**Mattamy’s mission**

To provide the best homeowner experience

**Mattamy’s core values**
- Teamwork
- Commitment
- Community
- Sustainability

**Recent recognition**
- ** Best Places to Work in Charlotte for 2023, **2022, **2020, 2018 & **2017****:

- **Best Places to Work in Jacksonville for 2023, 2022, 2016 & **2015**:

- ** Best Places to Work in Orlando for 2023, 2022, 2021, 2018, 2016 & **2013**:

- ** Best Places to Work in Phoenix for 2023**, 2022 **& **2021**:

- ** Best Places to Work in Raleigh for 2023, 2022 & **2021**:

- ** Best Places to Work in Southeast, FL for **202**4**, **202**3**:

- ** Best Places to Work

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