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Administrative Assistant
3 weeks ago
Job Overview:
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide essential support to our office operations and ensure the smooth running of daily tasks. This is a dynamic role that requires excellent communication skills, the ability to multitask, and a strong attention to detail.
**Duties**:
- Assist in creating contracts, proposals, and construction management documentation
- Review contracts and obtain the necessary documentation per contract documentation and accurate setup of projects
- Answer phone calls and direct them to the appropriate staff members
- File and organize documents, both physical and electronic
- Assist with office management tasks such as ordering supplies, coordinating maintenance requests, and general accounting management
- Perform data entry tasks accurately and efficiently
- Provide personal assistant support to executives as required
- Handle sensitive information with confidentiality.
- Prepare billing each week and manage documentation of projects for billing
- Process weekly payroll for field staff with appropriate documentation
**Skills**:
- Construction / Construction Management is a preferred background for this position
- Strong knowledge of Google Suite (Gmail, Google Docs, Google Sheets)
- Strong knowledge of Microsoft (Excel, Outlook, Word)
- Strong computer skills
- Excellent organizational skills with the ability to prioritize tasks effectively
- Attention to detail for proofreading documents
- Previous experience in office management
- Proficient in data entry with a high level of accuracy
- Ability to adapt quickly in a fast-paced environment
Pay: $18.85 - $22.70 per hour
Expected hours: 40 per week
**Benefits**:
- Flexible schedule
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Mc Connell, IL 61050 (required)
Ability to Relocate:
- Mc Connell, IL 61050: Relocate before starting work (required)
Work Location: In person
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