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Business Office Manager

4 months ago

Tampa, United States Praxis Medical Full time

**Title**: Office Manager

**Overview**: The Office Manager role will support Praxis Medical in a multitude of ways that are typical of a rapidly growing start-up medical device organization.

**Reports to**: Director

**Responsibilities**

**General**
- Support internal activities including but not limited to office/facility management, fulfillment, finance/accounting, quality/regulatory and sales & marketing
- Create agendas, record meeting minutes, and follow-up on action items as needed

**Office/Facility Management**
- Ensure office and warehouse are kept clean, organized, and appropriately stocked
- Coordinate facility maintenance and manage IT troubleshooting
- Investigate, brainstorm and resolve (or propose resolutions for) internal process issues
- Manage front-desk, answer main phone line, greet visitors, and support meetings
- Fulfillment
- Coordinate incoming shipping activities (LTL and parcel)
- Manage delivery logistics domestically and internationally for all sales orders
- Support importing and exporting activities

**Finance/Accounting**
- Support bookkeeping in Quickbooks including creating invoices & POs, paying bills, categorizing expenses with receipts, and managing accounts receivable management
- Generate customized reports in Quickbooks and Salesforce for scheduled distribution and ad-hoc analysis

**HR**
- Facilitate efforts to recruit new employees including but not limited to drafting job descriptions, posting job openings, reviewing resumes, scheduling interviews, and conducting screening calls
- Support the on-boarding process (laptop, account logins, training, office supplies)

**Characteristics**:

- Can-do attitude—willing to roll-up-sleeves and tackle new problems
- High attention to detail including proven ability to manage multiple, competing priorities
- Exceptional organization skills
- Self-sufficient and able to work and make decisions independently
- Experience in medical device industry is a plus

**Job Types**: Full-time, Contract, Temporary

Pay: $40,000.00 - $50,000.00 per year

**Benefits**:

- Flexible schedule
- Paid time off

Schedule:

- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administrative experience: 1 year (preferred)
- QuickBooks: 1 year (preferred)

Ability to Commute:

- Tampa, FL 33606 (required)

Work Location: In person