Executive Team Coordinator I

1 week ago


Wilmington, United States Nemours Full time

**Nemours is seeking an Executive Team Coordinator I to join our Nemours Children's Health team in Wilmington, DE.**

This position is responsible for working independently for an AVP, VP, SVP or Chair Executive by providing office support to increase the efficiency and effectiveness of the Executive. Handles a wide variety of situations requiring knowledge of the overall functions of the Executive's area of responsibility with tact and confidentiality. Acts as a central point of contact for other departmental associates and as a liaison for other Executive Team offices. Responds to inquiries and independently represents the Executive in managing internal and external customers. May be responsible for organizational functions such as revision and maintenance of policies and procedures. Typical duties include maintenance of budget records and developing communications on the Executive's behalf.

May support subcommittees of Board of Directors/Managers including meeting attendance, preparing minutes maintaining all records, following up on action items and agenda preparation.
**Essential Functions**

1. Manages Executive priorities in planning, communication, and coordination of departmental activities.

2. May provide support to subcommittee of the Board of Directors or Florida or Delaware Board of Managers. This includes but is not limited to: selecting and contracting for meeting site and meeting arrangements; preparing agenda with Chair and ensuring that all materials are available at the meeting; attending and taking minutes; preparing summary report for Chair to present to full Board directly after meeting requiring understanding of committee operations to ensure that priority issues are covered; preparing complete transcription of meeting minutes; following up with committee members who have deliverables to ensure they will be prepared for the next meeting and informing the Chair of any issues or difficulties.

3. Sets up departmental meetings including agendas requiring knowledge of the purpose of the meetings, organizational priorities, and confidentiality. Ensures that appropriate parties are included in the meetings. Ensures that attendees know of any pre-meeting work required. Compiles pre-meeting materials. Follows up as needed.

4. Prepares correspondence for the executive's signature as well as for own activities representing the department for both internal distribution as well as to external vendors and other interested parties.

5. Prepares reports and presentations both for the executive and others as well as for own activities. Frequently assigned projects requiring research, gathering data, and reporting on results. For example, participating in and being assigned an objective as part of the department's strategic management system activities.

6. Maintains records for budget and other activities such as purchase orders and accounts payable requests, travel records, confidential reports. Prepares expense reports for travel and meetings.

7. Represents the executive in dealing with both internal Nemours customers and external contacts. Answers questions or deals with problems independently as well as determines who to refer problems to. Keeps executive informed about issues.

8. Ensures departmental Associates are aware of activities, meetings, policies and procedures.

9. Arrange travel for executive and others as needed. Coordinate travel with other executives as necessary.

10. May supervise other clerical/administrative associates including recruiting, training, coaching and counseling, and disciplining as necessary.

11. May perform other functions to support the overall organization such as being responsible for policies and procedures, including writing, revising, communicating, and maintaining records for assigned area.

12. Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's supervisor.

**Requirements**:
HS Diploma or equivalent; Associate's degree preferred

Three to five years of experience

Minimum of 3 years of administrative assistant experience required. Experience working for Senior Management/Executives highly preferred.



  • Wilmington, United States Nemours Foundation Full time

    Nemours is seeking an Executive Team Coordinator I to join our Nemours Children's Health team in Wilmington, DE. This position is responsible for working independently for an AVP, VP, SVP or Chair Executive by providing office support to increase the efficiency and effectiveness of the Executive. Handles a wide variety of situations requiring knowledge of...


  • Wilmington, United States Nemours Foundation Full time

    Nemours is seeking an Executive Team Coordinator I to join our Nemours Children's Health team in Wilmington, DE. This position is responsible for working independently for an AVP, VP, SVP or Chair Executive by providing office support to increase the efficiency and effectiveness of the Executive. Handles a wide variety of situations requiring knowledge of...


  • Wilmington, United States Nemours Full time

    **Nemours is seeking an Executive Assistant to support our Orthopedics department in Wilmington, DE.** **Primary Functions**: This position is responsible for providing direct administrative and patient care coordination support to the Chairman of the Department of Orthopedic Surgery. This position will also provide administrative support to the Assistant...


  • Wilmington, United States Nemours Children's Health Full time

    Job Description Primary Functions: This position is responsible for providing direct administrative and patient care coordination support to the Chair and AVP of the Department of Orthopedic Surgery. The person in this position will display exceptional strengths in office organization, administration, and communication, as well as the necessary skills to...

  • Executive Assistant

    2 weeks ago


    Wilmington, United States Bancorp Bank, The Full time

    Overview: Work Arrangement: **This is a hybrid role, working 3 days onsite in our offices.** **Responsibilities**: **Essential Functions** - Provides administrative support to the CHRO and Human Resources Leadership team. Activities include sort and distribute mail; coordinate and schedule meetings and conference calls; make travel arrangements; enter,...

  • Account Executive

    1 month ago


    Wilmington, United States MyEmployees Full time

    Job DescriptionJob DescriptionDescription:Want to know that what you are doing matters? Want to make a difference in others’ lives while being recognized for the effort you put in to do it? Then this is the place to come.Our AEs not only get to spend their days helping great leaders start recognition programs for their teams…but they also get recognized...

  • Account Executive

    4 weeks ago


    Wilmington, United States MyEmployees Full time

    Job DescriptionJob DescriptionDescription:Want to know that what you are doing matters? Want to make a difference in others’ lives while being recognized for the effort you put in to do it? Then this is the place to come.Our AEs not only get to spend their days helping great leaders start recognition programs for their teams…but they also get recognized...

  • Account Executive

    3 weeks ago


    Wilmington, United States MyEmployees Full time

    Job DescriptionJob DescriptionDescription:Want to know that what you are doing matters? Want to make a difference in others’ lives while being recognized for the effort you put in to do it? Then this is the place to come.Our AEs not only get to spend their days helping great leaders start recognition programs for their teams…but they also get recognized...


  • Wilmington, United States Jennifer Bullock Team w REMAX Executive Full time

    Job DescriptionJob DescriptionDo you want a career where you can set your own schedule while making unlimited income? Are you determined to help buyers find the home of their dreams? We’re looking for a knowledgeable and enthusiastic buyer’s agent to join our team.A Glimpse At What We Offer:Flexible scheduleTeam Generated LeadsPotential For Unlimited...


  • Wilmington, United States Jennifer Bullock Team w REMAX Executive Full time

    Job DescriptionJob DescriptionAre you a real estate agent who loves working with home buyers? Do you love to meet new people and do something different every day? Are you a hard worker and need more leads to make the kind of money you want to make? Then you would LOVE working on this team! We are a group of real estate agents in which everybody specializes...


  • Wilmington, North Carolina, United States System One Full time

    Job Title: Customer Service/Coordinator I Location: Hanover, PA Type: Contract Responsibilities This role is responsible for weekly settlement of all Company owned and IDP (Independent DSD Partners) routes on a weekly basis. Responsible for customer service tasks such as answering phone calls and emails from IDPs. This role is also responsible for...


  • Wilmington, North Carolina, United States System One Full time

    Job Title: Customer Service/Coordinator I Location: Hanover, PA Type: Contract Responsibilities This role is responsible for weekly settlement of all Company owned and IDP (Independent DSD Partners) routes on a weekly basis. Responsible for customer service tasks such as answering phone calls and emails from IDPs. This role is also responsible for...


  • Wilmington, United States Care at Home of Delaware, LLC. Full time

    **Primary Responsibilities** - Schedule and coordinate orientation training for new hires, various meetings, and events. - Schedule and coordinate annual training process for direct care workers. - Maintain organized filing systems including paper, electronic, and via electronic medical record. - Assist with the preparation and editing of documents, reports,...


  • Wilmington, United States United States Cold Storage Inc Full time

    **Who We Are**: USCS is driven to advance, innovate and serve companies seeking the best service, facilities, and logistics in the cold chain. We are employee focused, an equal employment opportunity employer and would love to have you join our team.**: The Job Details: The Logistics Coordinator is responsible for effectively selecting means to plan...


  • Wilmington, United States State of Delaware Full time

    **Essential Functions**: Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed...

  • Outreach Executive

    2 months ago


    Wilmington, United States Oak Street Health Inc. Full time

    Company: Oak Street Health Title: Outreach Executive I Location: Wilmington, DE 19801 Role Description: The Outreach Executive (OE) is responsible for developing relationships with members of the community to engage Medicare seniors with Oak Street Health. Outreach Executives should be engaging Medicare seniors with the goal of having those individuals...

  • Outreach Executive

    4 weeks ago


    Wilmington, United States Oak Street Health Inc. Full time

    Company: Oak Street Health Title: Outreach Executive I Location: Wilmington, DE 19801 Role Description: The Outreach Executive (OE) is responsible for developing relationships with members of the community to engage Medicare seniors with Oak Street Health. Outreach Executives should be engaging Medicare seniors with the goal of having those individuals...

  • Team Coordinator DC3

    1 month ago


    Wilmington, United States Ahresty Wilmington Corp Full time

    Die Casting Division 3 has an open position for Team Coordinator. Individual must be available for ANY Shift, be willing to work overtime on short notice, have a good work record, and not be on a disciplinary step 2 or step 3. This will be a 3rd shift position. Skills required for this position are: * Effective Oral and Written Communications *...

  • Team Coordinator DC3

    3 weeks ago


    Wilmington, United States Ahresty Wilmington Corp Full time

    Die Casting Division 3 has an open position for Team Coordinator. Individual must be available for ANY Shift, be willing to work overtime on short notice, have a good work record, and not be on a disciplinary step 2 or step 3. This will be a 3rd shift position. Skills required for this position are: * Effective Oral and Written Communications *...

  • Team Coordinator

    2 months ago


    Wilmington, United States Ahresty Wilmington Corp Full time

    Position Summary: Coordinate Operator production activities, line-side, of one or more processes. Provide technical and troubleshooting support, line-side. Ensure daily production targets are met within quality specifications. Scope of Responsibilities: Responsible for providing guidance and information to operators to ensure daily production targets are...