Medical Records Technician

1 week ago

New Castle, United States Elegant Enterprise Wide Solutions, Inc. Full time

**Objectives**:
This contract consists of Non-Clinical Medical Records Technicians. These requirements are designed to be flexible, responsive, and meets the ever
- evolving needs of the government. Department of Defense Instructions (DoDI) 6025.19 establishes aggressive quarterly and annual metric goals for the separate IMR elements and for the overall IMR category of Fully Medically Ready (FMR) soldiers. The ultimate goals are to produce near real-time reports based on complete, accurate data. The minimum goal for overall medical readiness is more than 90% of Service Members FMR, with the ideal goal being 100%. The DEARNG Surgeon’s Office requires a highly responsive process whereby the government can quickly obtain needed support and services. The Medical Records Technicians shall assemble, analyze, code, abstract, report, maintain, and extract medical records information. All are responsible to ensure the proper management of medical records for all DEARNG Soldiers and compliance with regulatory requirements as defined in this PWS.
This PWS reflects existing National Guard Bureau policies and regulations.

**Special Qualifications**: All consultant personnel who operate motorized vehicles on any Government Installation shall possess a current state driver's license.

**Requirements**:
Medical Records Technician shall be experienced in all aspects and qualified in their respective functional areas. Contactor personnel shall not perform inherently governmental functions (i.e., representation of government, decision authority, etc.). May be filled at a minimum by either having a minimum of a high school diploma or equivalent and have at least two years’ experience in an administrative position, preferably medical. Consultants hired to this position will also be assigned to support Case Management.

The Medical Records Technician Duties shall include:
Maintain Soldier medical/dental records in accordance with Army Regulation (AR) 40-66.
Mark and safeguard files, output products, and storage media per classification level and disseminate them only to individuals authorized to receive them with a valid need to know.
Create, maintain, and process medical records for current members.
Create medical records for new accessions upon receiving the enlistment order.
Process medical records for individuals scheduled for Basic Military Training, Schools, Transfer, Discharge, Retirement and all MRE’s.
Prepare medical records for individuals scheduled for MRE’s and physical exams.
File documentation in individual medical/dental records in both the hard copy file and in the electronics Health Readiness Record.
Prescreen medical records for medical/dental health issues that require evaluation for deployment eligibility. Provide data to COR prior to MRE.
Contact mobilization stations and coordinate the preparation, package, ship, and track STR in accordance with AR 40-66 for shipment to the mobilization and archive platforms as prescribed. Communicate any issues with the Medical Administrator.
Process Release of Information requests in accordance with AR 40-66 reporting alibis to the Medical Administrator.
Performs quality assurance studies/reviews.
Conduct annual medical/dental record inventory.
Perform quality assurance checks on in-coming medical/dental records and track all discrepancies to closure monthly.
Complete tasks on-time and meet their suspense.
Scrub electronic data system modules before medical/dental events to assist in early identification of non-deployable Soldiers.
Administrative charting - ensure all administrative charting in eCase, DENCLASS (Dental Classification Module), MEDPROS (Medical Data Protection System), and other electronic databases is completed in a timely manner.
Participate in case reviews as needed to ensure that every Soldier with an open case is being tracked, managed, and communicated with at a minimum of every 90 days.
Assist Soldiers in scheduling appointments with appropriate medical/dental facilities.
Monitor designated medical readiness databases to ensure all scheduled services are completed/updated and current medical status is reflected.
Alert the case manager(s) of automated referrals indicated in DENCLASS/MEDCHART/eCase.
Provide case processing, medical/dental documentation, and profile concerns to the case manager/dental case manager for review and submit to the appropriate military provider.
Attend MRE events as determined by the needs of the state.
Ensure those Soldiers referred to case management are followed by the case management or dental team.
Prepare for and/or document team case meetings as directed by the Deputy States Surgeon.
Follow the regulations and policies applicable to IMR and deployment, to include the AR 40-501, and other applicable guidance.
Ensure all medical/dental documentation received from the Soldier and/or their medical team is received and placed in appropriated electronic record, as well as the Soldier’s hard copy record.
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