Until Filled

3 weeks ago

Culver City, United States Westside Regional Center Full time

**Administrative Assistant**
Requisition #ED-AA2406

Closing Date: Open Until Filled
Classification: Non-Exempt

Salary Range: $ 47,692.7360 ~ $ 52,643.7600 Annually (DOE)

In this role you make sure that Westside Regional Center’s Office of the Executive Director runs with great
efficiency. You will support our Executive Director by maximizing productivity, maintaining a very busy
calendar, and supporting the Executive Director in the strategic vision and mission of the organization. This
means saving the Executive Director time by managing processes methodically and strategically, plus
communicating proactively, so the Executive Director is more available to make the critical, high-level
business decisions. With all that needs to be done in a single day, you will ensure that the Executive Director
has the time, support and bandwidth to navigate the internal and external business requirements of the
organization.

Key responsibilities include scheduling and executing meeting by developing the agenda for weekly
Executive Leadership Team Meetings and taking accurate notes; sending follow-up communications as
necessary, sharing key dates and or recaps; assisting ED with calendars as well as Agency needs. The role
includes working closely with our Executive Leadership Team and assistance, as well as acting as Liaison to
WRC’s Board of Directors when necessary. Basically, this is a highly visible role that requires extreme
confidentiality, poise and initiative - you will be the glue that keeps everything together.

**Responsibilities**:

- Handle administrative needs of Executive Director
- Requires excellent written and verbal communication skills and a demonstrated capability to gain
- detailed knowledge of the WRC’s operation, policies, procedures, etc.- Arrange conference calls and meetings via Zoom and Teams; able to successfully facilitate webinars,
- Zoom meetings and whiteboards.- Plan work-related travel details, when necessary.
- Coordinate/Collaborate with other business units and all levels of staff.
- Must be able to analyze problems, determine approaches, compile and analyze data, and prepare
- reports, if necessary.- Addresses emergency needs that arise at the request of the ExecutiveDirector.

**Qualifications**:

- At least 3 years of experience as an administrative assistant preferred.
- Demonstrated strong organizational skills, as well as superior communication skills.
- MUST have a sense of urgency and exercise strong judgement and decision-making ability.
- MUST be able to always remain confidential and professional.
- **MUST HAVE** advanced computer skills and be tech savvy.
- Ability to prioritize and multitask; keep all plates spinning.
- Able to create new efficiencies.
- Strong attention to detail
- BA strongly preferred.
- **This summary is not intended to represent an exhaustive list of duties; additional responsibilities**

**are determined as to meet the needs of the community we support***
WRC is an equal opportunity employer. Further, WRC will consider employment qualified
applicants with criminal histories in a manner consistent with the requirements of the City of Los
Angeles' Fair Chance Initiative for Hiring Ordinance.

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