Program Associate

1 month ago

Brooklyn, United States NYU Langone Health Full time

Family Health Centers at NYU Langone, a designated Level 3 Medical Home, is the largest federally qualified health center network in New York State, and the second largest in the nation. It includes eight primary care sites, 40 school-based health centers and dental clinics, four day care centers, the nation's largest dental residency program, and New York State's largest behavioral health program. The network also includes 12 community medicine sites providing care to disenfranchised New Yorkers, comprehensive HIV services, chemical dependency programs, and a family support center that offers educational, vocational, and other social support programs. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. Learn more about Family Health Centers at NYU Langone, _and interact with us on _LinkedIn_, _Glassdoor_, _Indeed_, _Facebook_, _Twitter_, _YouTube_ and _Instagram_._

**Position Summary**:
We have an exciting opportunity to join our team as a Program Associate - Fulltime - Monday - Friday - 8a-4p, 9a-5p or 10a-6p ( Varies).

Internal Medicine Residency and program leadership. Plans and coordinates program meetings and residency conferences and
assists in program-related activities and events. Uses judgment and discretion to create, interpret and analyze data for
reporting purposes. Works alongside and under the supervision of the FHC Program Coordinator and the Program Manager.

**Responsibilities**:

- Reports: Prepares and reviews documents independently. Maintains residency program information in appropriate systems.
Receives, classifies, reconciles and consolidates data related to evaluations, duty hours, and any other compliance
requirements. Compiles, prepares, and distributes reports. Tracks completion requirements and follows up with noncompliant
parties. Verifies, interprets and analyses information, determines report format, identifies discrepancies and makes
corrections. Researches problems, issues and concerns and responds to requests for information. Summarizes data based on
information compiled from various sources.
action on all inquiries for the residency program and residency program leadership. Distributes correspondence, agendas,
reports and schedules (noon conference, master conference schedule, call schedule etc.). Assists in activities such as data
entry, time keeping and distribution. Prepares, submits and tracks travel reimbursement requests for residency program.
Assists in the preparation of the department's budget report, prepares payments and check requests for payments to vendors
as needed. Provide messenger services as needed.
responses to routine correspondence. Develops documents for presentation or meeting. Assists in the preparation of letters of
recommendation/verification of employment/training for residents.
- Scheduling: Maintains routine calendar, schedules meetings/semi-annuals, assist in preparing for conferences (checking the
logistics and technical support, order and set up food, etc.) and other related duties. Assists and coordinates special events
planning. Distributes correspondence, agendas, reports and schedules (noon conference, master conference schedule, call
schedule etc.).
- Filing & Mail Distribution: Updates and maintains residency documentation/records and files in appropriate systems (e.g.
New Innovations) Maintains office filing and storage systems by sorting, recording and filing material as needed. Updates and
oversees virtual filing system by scanning and uploading alumni and resident documents. Retrieves material from files upon
request and keeps records of the movement of file materials. Opens, sorts, routes and distributes mail to the appropriate
parties. Screens mail to determine which letters can be answered independently.
- Clerical Support: Provides clerical support for the residency program (photocopy, fax, files, data entry, sorts and distributes
mail, etc.) and other related duties as needed. Orders office supplies and keeps updated inventory. Meets and greets resident
applicants. Resolves non-routine situations based on established policies and procedures and refers non-solved issues and
questions to the appropriate party.
- Program Support: Uses judgment to provide project/program support to supervisor and residency program leadership. Assists
in preparing project relevant materials that includes but is not limited to: creating surveys, tracking project status, collecting
data, organizing and maintaining collected data, following up on missing project items, following deadlines and ensuring
project goals are being met. Assists with project and event planning and implementation, manages the logistics of and
coordinates content development for meetings, conferences, and other project-related events; assists with the desi

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