Project Coordinator

4 weeks ago


Bronx, United States Albert Einstein College of Medicine Full time

POSITION RESPONSIBILITIES:

- In addition to frequent direct interaction with Dr. Jacobs, the PC must interact when needed with all levels of employees in the laboratory team, and also with departmental and institutional administrators.
- Activities involving creating and/or modifying processes and demonstrating creativity and commitment to improving programs and events will be encouraged.
- Provide support to Dr. Jacobs in all managerial aspects of his role as director of a research laboratory.
- Maintain Dr. Jacobs’ calendar and assist in coordinating on site meetings and events; ensure that all appointments and deadlines are met by Dr. Jacobs for both internal and external engagements.
- Assist in managing and coordinating academic and educational programs for the laboratory, which include invited seminars and Work-In-Progress sessions.
- Provide assistance with travel arrangements for Dr. Jacobs.
- Assist departmental administrators with recruitment efforts for Dr. Jacobs laboratory from the scheduling of interviews through the on-boarding process.
- Maintain an archiving system for the laboratory to assist Dr. Jacobs with timely filing and retrieval of materials as needed.
- Assist in maintaining updated versions of Dr. Jacobs’ Curriculum Vitae (CV) and other supporting documents, and ensure requests for such documents are responded to in a timely manner.
- Monitor laboratory website for accuracy and request updates as needed.
- Participate in the compilation and publishing of the annual reports when required.

QUALIFICATIONS:

- Bachelor’s Degree (BA, BSc) or higher in a scientific field
- 3 - 5 years’ experience supporting at the executive level;
- Must demonstrate a passionate curiosity about sicence and infectious diseases
- Must be exceedingly well organized, flexible and enjoy the challenges of supporting the operation of a unit with diverse people and programs.
- Must have ability to interact with staff, faculty and researchers (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient; a high level of professionalism and confidentiality is crucial to this role.
- Must possess excellent written and verbal communication skills; analytical skills and attention to detail are also important.
- Excellent calendar management skills, including the coordination of complex executive and committee meetings.
- Experience assisting with the creation of PowerPoint presentations. Drawing and design skills are highly valued.
- Knowledge of CV preparation and APA/MLA citation style format.

Minimum Salary Range: USD $63,000.00/Yr. Maximum Salary Range: USD $70,000.00/Yr. About Us:


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