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Office Admin- Utility Division- Pingree Grove
2 weeks ago
It is the responsibility of the Office Admin to assist the Office Manager as needed, managing all assigned office admin duties effectively and efficiently, while maintaining a cooperative, helpful, professional demeaner and an eager to learn and excel attitude.
**Essential Job Duties and Responsibilities**:
- Greet, welcome, announce, direct, assist visitors upon arrival
- Receive, sort, and distribute mail (USPS, UPS, FedEx) & deliveries in a timely manner; process UPS shipments
- Set up new job folders
- Call in JULIE’s; record and maintain log in ACCESS
- Manage miscellaneous reporting tasks
- Successfully complete administrative tasks as assigned, per standard operating procedures
- Assist with record keeping, filing, scanning, copying, downloading of files, etc.
- Track insurance for all jobs
- Check for bid opportunities daily (ORCA and ACAS systems online), print, distribute to team
- Learn Office Manager duties and responsibilities when assigned, filling in as needed when appropriate
- Other miscellaneous duties as assigned
**Qualifications**:
- Maintains the highest level of professionalism at all times; polite & friendly
- Excellent communication skills
- Excellent time management, organizational, and multi-tasking skills
- Sharp-minded with excellent attention to detail
- Reliable and prompt
- A team player who is willing to learn and welcomes constructive feedback
- Interested in learning Office Manager duties and
- Displays honesty, integrity, kindness, and optimism
- Proficient in Microsoft Office
**Preferred Education / Experience**:
- High school diploma plus experience in similar role, or 2-year degree or above
- Experience in Construction Industry a plus
IHC is an Equal Opportunity Employer and encourages Minorities, Women, People with Disabilities and Veterans to apply.
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