Payroll Supervisor

4 weeks ago

Glendale, United States Glendale Elementary School District Full time

Glendale Elementary School District

**Payroll Supervisor**

**Purpose Statement**
The job of Payroll Supervisor is done for the purpose/s of ensuring the accuracy of payroll-related data and
compliance with district and regulatory agency requirements and guidelines; developing and implementing
departmental procedures, processes, and internal controls; supervising the activities of the payroll
department including administering personnel procedures, training and monitoring employee performance
and achieving the department's overall objectives.

**Other Functions**

Acts as a liaison between the District, payroll department, human resources and external agencies (e.g.
analyzing software interfaces, auditing payroll transactions, implementing court orders, etc.) for the
purpose of ensuring compliance with District policies and local, state, and federal requirements.

Analyzes financial reports (e.g. labor distribution, payroll related data, contracts, IRS/State guidelines,
etc.) for the purpose of assuring accurate program and funds distribution.

Approves special checks and expedited processing for the purpose of compensating employees outside
the standard payroll processing system.

Assists auditors in providing requested payroll information (e.g. contract requirements, time sheets,
wages paid, etc.) for the purpose of providing required information and coordinating necessary project
activities.

Attends meetings, conferences, workshops, etc. (e.g. labor law, government requirements, payroll
functions.

Develops payroll department processes, reporting procedures and internal controls (computerized and
manual) for the purpose of maintaining accurate records and complying with district policies and state
and/or federal regulations.

Maintains a variety of documents, files and records (manual and computer) (e.g. personnel records,
statistical/financial reports, budget, payroll schedules, eligibility policies, benefits and retirement
information, etc.) for the purpose of providing up-to-date reference trail, availability of information as
needed and ensuring confidentiality.

Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the work unit.

Prepares local, state and federal reports (e.g. quarterly and annual federal and state payroll tax and
wage reports, W-2's, ERISA forms, unemployment forms, etc.) for the purpose of ensuring compliance
with district policies and state and/or federal regulations.

Prepares a wide variety of documents (e.g. reviews, evaluations, correspondence, reports, annual
program budget, etc.) for the purpose of providing support and/or conveying information.

Researches discrepancies of payroll information and/or documentation (e.g. incorrect paychecks, tax
reports and compliance documents, etc.) for the purpose of resolving discrepancy and identifying
procedural problems.

Payroll Supervisor

Responds to inquiries regarding various procedures and requirements (e.g. payroll procedures, record
keeping requirements, interpretation of leave policies, wage garnishments, savings, contributions, direct
deposits, etc.) for the purpose of providing information and/or resolving problems.

Supervises department functions (e.g. hiring/termination recommendations,
planning/scheduling/coordinating activities, training, advising, etc.) for the purpose of maintaining
adequate staffing, enhancing productivity of personnel and achieving objectives within budget.

**Job Requirements: Minimum Qualifications**
**Skills, Knowledge and Abilities**
SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet
changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job

KNOWLEDGE is required to perform advanced math; read technical information, compose a variety of documents,
and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required
to satisfactorily perform the functions of the job include: general accounting procedures; integrated payroll software;
concepts of database structures; federal and Arizona state payroll regulations and laws.

ABILITY is required to schedule activities, meetings, and/or events; routinely gather, collate, and/or classify data; and
use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with
data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also
required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job
- related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving
with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited.
Specific ability based competencies required to s

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