Elementary Secretary/registrar

2 weeks ago

Grand Rapids, United States Forest Hills Public School District Full time

**Elementary Secretary/Registrar**
- Thornapple Elementary_

**Reports To**: Building Principal

**Pay Grade**: Grade 4, step 1 - starting at $17.03 per hour

**Schedule**: To Be Determined or Beginning with the 2024-2025 School Year - 5.9 hours per day / 29.5 hours per week / 41-week position

**Job Summary**:To contribute to the efficient operation of the school and to create and maintain good public relations with students, parents, community and staff by providing administrative support. Directly support the building principal and staff in the functioning of the school.

**Preferred Qualifications**:

- Associates or Bachelor’s degree preferred, high school graduate required
- Excellent organizational and customer service skills
- Previous secretarial experience
- Knowledge of Microsoft Word, Excel and PowerPoint
- Knowledge of Google Suite products
- Knowledge of PowerSchool products

**Job Functions**:

- Communicate both orally and in writing efficiently and effectively
- Utilize technology to efficiently perform duties
- Greet and assist students, staff and families as needed in a positive manner
- Work independently with little to no supervision
- Handle confidential material with discretion
- Attention to detail and accuracy of records required
- Maintain files, correspondence, and other communication
- Obtain CPR certification
- Administer prescribed medication and first aid to students and maintain accurate logs/inventory
- Notify parents of student injuries and prepare incident/accident reports
- Assist with school events as needed
- Enter daily attendance
- Assist with and process student enrollment
- Prepare data for yearly student count day in partnership with pupil accountant
- Maintenance of student files (CA60’s)
- Serve as backup to the Head Secretary as needed
- Consistent and reliable attendance
- Perform any other related duties as assigned

**Work Environment**:
The noise level in the work environment is usually moderate to loud. Work will be performed primarily indoors but may need to be outdoors infrequently.

**Physical Requirements**:
While performing the duties of this job, the employee is required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb or balance, stoop, kneel, jump, crouch, or crawl, talk, hear (in a quiet or noisy environment). The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust/focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

**Mental Functions**:
While performing the duties of this job, the employee is required to compare, analyze, communicate both orally and in writing, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

**Evaluation**:
In accordance with the Administrative Support Staff Agreement.

**Terms of Employment**:
The employee shall remain free of any alcohol or non-prescribed controlled substance abuse in the workplace throughout his/her employment in the District.

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