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Payroll Manager

4 months ago

Philadelphia, United States Community Veterinary Partners Full time

**Payroll Manager**

**FLSA STATUS**:Salary Exempt

**EEOC CLASSIFICATION**:First/Mid-Level Manager

**EMPLOYMENT TYPE**:Full Time

**LOCATION**:Remote (Eastern or Central time zone)

**REPORTS TO**:Sr. Director, Total Rewards & HRIS

**SUMMARY**

Payroll Manager oversees payroll processing operations for 140+ veterinary hospitals and payroll integration of newly acquired or built hospitals. Ensures accurate calculation of wages and processing of tax withholding and deductions. Responsible for monitoring all tasks necessary to accomplish the organization’s payroll processing objectives, including the management of relationships with ADP, external auditors, and state and federal tax agencies. Responsible for maintaining compliance with all local, state, and federal tax regulations. Prepares statistical reports of employee pay, commissions and bonuses, paid time off, leave, taxes, withholding, etc. Assists team members with resolving errors or responding to inquiries and acts as first level escalation for questions or complex situations. Drafts, maintains, updates, and provides training on policies, regulations, and processes.

**ESSENTIAL DUTIES & RESPONSIBILITIES**
- Manages weekly disbursement of multi-state, multi-company code payroll to 3,500+ employees consistent with federal and state wage and hour laws.
- Ensures accurate and timely processing of new hires, temporary workers, terminations, transfers, promotions, status changes, etc.
- Collaborates with the Integrations team on the system set up for new acquisitions and the smooth transition of acquired staff.
- Responsible for the recruitment, training, development, and management of payroll staff. Ensures payroll staff understanding of processes and procedures.
- Manages relationship with ADP Comprehensive Services support team.
- Maintains current knowledge of applicable state and federal wage and hour and state laws, payroll tax filing, and state leave laws.
- Reviews and analyzes current payroll and tax procedures. Recommends and implements changes leading to best-practice payroll operations.
- Stays current on payroll/HRIS system capabilities and upgrades to achieve maximization of system technology.
- Ensures payroll system is set-up and updated to reflect current employee base, including wages, benefits, and paid time off.
- Communicates actively with Accounting, Operations, HR, etc., to review cross-departmental impacts and reconciliation of data sharing.
- Performs various account reconciliations and provides general ledger support.
- Manages regular preparation of weekly, monthly, quarterly and year-end management reports (gross payroll, hours worked, vacation accrual, tax deductions, etc.).
- Manages payroll/HRIS system access and ensures appropriate segregation of duties.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**SUPERVISORY RESPONSIBILITIES**

Lead CVP payroll processing team of 3+ FTEs

**PREFERRED EDUCATION & EXPERIENCE**
- Bachelor’s degree or the equivalent years of experience.
- 5-7 years’ experience managing a multi-state payroll processing operation
- Extensive knowledge of payroll/HRIS systems; ADP Workforce Now knowledge preferred
- Experience with payroll tax at the federal, state and local levels

**CERTIFICATIONS, LICENSES, REGISTRATIONS**

Certified Payroll Professional (CPP) certification preferred

**COMPETENCIES**
- Organizational Skills
- Time Management
- Financial Management
- Ethical Conduct
- Technical Capacity
- Communication Proficiency

**COMPUTER SKILLS**

To perform this job successfully, an individual should have extensive knowledge of payroll/HRIS systems and MS Excel as well as proficiency with MS Word and MS PowerPoint.

**TRAVEL REQUIREMENTS**

Minimal travel is expected for this position.

**PHYSICAL DEMANDS**

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

**WORKING ENVIRONMENT**

This job operates in a professional office environment and/or remote. This role routinely uses standard office equipment such as computers, phones, and photocopiers.

Community Veterinary Partners. is committed to equal opportunity in employment. It is the Company’s policy that equal employment opportunity be provided without regard to age, race, color, sex, religion, national origin, sexual orientation, dis