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Administrative Assistant for The Binghamton Fund
3 months ago
ABOUT THE DIVISION OF ADVANCEMENT
The offices of Development and Alumni Engagement along with advancement leadership make up the Division of Advancement team of approximately 35 employees whose works supports every aspect of Binghamton University's mission.
Working with the Binghamton University Foundation, University partners on campus, and the boards of the Foundation and of the Alumni Association, the division strengthens the University and elevates the Binghamton experience for students, faculty, staff, alumni, donors and everyone who shares a passion for the University and its continued success.
Position Summary:
This role will provide a full range of general office support for the Binghamton Fund and Donor Relations, which is part of the Office of Development within the Division of Advancement.
Duties and Responsibilities:
- Manage day-to-day activities of the Binghamton Fund and Donor Relations operations functions including answering phones, composing correspondence, photocopying, filing and ordering supplies.
- Manage thank you letter preparation based on the gift acknowledgement process.
- Maintain calendar; schedule meetings; make and cancel appointments; schedule rooms for meetings, conferences, etc; arrange for audio visual and training equipment; and prepare catering requests.
- Provide support for the annual donor-funded direct student-aid reporting process, including donor financial packets for scholarship, fellowship and award accounts; support preparation of the annual impact reporting for additional donor-supported endowed and restricted accounts as identified.
- Provide support for key programs, such as the annual TAG (thank-a-giver) Day.
- Provide reception duties for the Office of Development: refer calls; provide routine information; greet visitors; distribute mail; answer inquiries and give standard answers to the public, students, or University personnel by phone or in-person.
- Prepare letters and memoranda; labels, name tags, and seating cards using mail merge function; and routine correspondence as needed.
- Assist with the execution of special events: prepare invitation lists and accept responses; prepare guest lists and assist with event logistics.
- Maintain budgets for both the Binghamton Fund and Donor Relations departments. Prepare and record vouchers for all expenditures; reconcile monthly reports from Accounting Services.
- Other duties as assigned.
**Requirements**:
- Highly organized, self-starter, detail-oriented and able to work independently and provide prompt follow through
- Work successfully in a collegial setting, effectively interacting with other staff members
- Excellent interpersonal skills and ability to interact positively with donors, volunteers and other constituencies
- Work effectively with sensitive and confidential information
- Three to five years successful experience in a staff support role
- Associate's or Bachelor's degree strongly preferred
**Additional Information**:
Salary Range: $35,000 - $40,000annually
Employee Benefits: The Research Foundation for the State University of New York offers a comprehensive benefits package that is a valuable part of total compensation. This includes medical, dental, vision, dependent care subsidy and other benefits such as SUNY Tuition Assistance. Furthermore, our 10 Perks of Working at the RF provides an at-a-glance view of our top benefits that make us a great place to work.
Research Foundation Commitment to Equal Employment Opportunity
The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The Research Foundation for SUNY is a private, not for profit corporation and is a separate employer from SUNY and the State of New York and offers separate compensation and benefit plans.
Binghamton University is a tobacco-free campus
Pay: $35,000.00 - $40,000.00 per year
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Application Question(s):
- Application Instructions:
Current Curriculum Vitae/Resume
A Cover Letter
Names and contact information of at least three professional references
You may add additional files/documents after uploading your resume.
After filling out the contact information, you will be directed to the upload page.
**Experience**:
- Customer service: 3 years (preferred)
Work Location: In person
