Executive Assistant to The CEO

1 week ago

Pomona, United States BLEHEALTH, LLC Full time

EXECUTIVE ASSISTANT TO THE CEO

We seek an experienced Executive Assistant to support the Chief Executive Officer (CEO). This role oversees and manages the flow and exchange of information, streamlines interactions, and facilitates initiatives for the CEO. The Executive Assistant performs administrative duties requiring confidentiality, discretion, tact, diplomacy, sound judgment, and excellent decision-making skills. Success in this role requires a positive attitude, a strong work ethic, outstanding communication and customer skills, high-level project management skills, and close attention to detail. The successful EA possesses the ability to proactively address and identify situations that may escalate; exercises judgment and implements projects as agreed upon by the CEO. The individual has general knowledge of all facets of executive administration, to include phone and in-person business protocol, composition of letters and memos, travel arrangements, event planning and all other relevant items.

The incumbent demonstrates polished written and oral communication skills as well as professional demeanor with the ability to screen the CEO phone calls and speaking on behalf of the CEO when required.

**Responsibilities**
- Work as a team with the CEO to provide administrative, operations, and project/initiative management assistance to support various departments within the organization
- Perform clerical and administrative tasks, including drafting letters, spreadsheets, memos, invoices, reports, presentations, and other documents for senior staff
- Answer and transfer phone calls, screening when necessary
- Maintain filing systems and records as assigned, including digitally
- Maintain calendars for the department and supported executives and other assigned leadership staff
- Coordinate and schedule meetings, appointments, travel, and accommodations
- Proofread legal documents and generate redlines and final formatted documents
- Receive and transmit invoices from third parties and assist in tracking department expenditures
- Gathers and analyses data housed in internal and external databases as requested
- Draft internal and external communication and correspondence on behalf of the CEO.
- Collaborate with other Executive Assistants to successfully coordinate projects and schedules
- Identify and elevate issues that need to be addressed, participating in strategic and solution-oriented conversations in response to identified needs
- Create structure and focus for broad-reach ideas that the CEO are exploring and promptly bring forth recommendations for action
- Prepare agendas and schedules for meetings
- Prepare and submit expense reports
- Participate in special projects
- Maintain the highest quality service standards working with internal/external partners
- Maintain professionalism and strict confidentiality with all materials
- Provides suggested prioritization of scheduled and un-scheduled meetings and events, and arrange personal appointments as needed
- Manages CEO’s calendar, arranges meetings, conference calls, video conferences, travel, and personal appointments
- Prepares PowerPoint presentations, spreadsheets and reports
- Creates and maintains long-term and daily schedules for the CEO, including compiling and organizing requests for time and coordinating meetings and travel plans
- Handles special projects/assignments as directed by the CEO
- Responds to customer letters on behalf of the CEO. Processes bills for payment and monthly reconciliation of personal accounts. Maintains paperwork for personal items to ensure compliance and accuracy
- Completes projects and special assignments by establishing objectives; determines priorities; manages time; gains cooperation of others; monitors progress; problem solving; makes adjustments to plans
- Anticipates assistance needed by identifying problems, needs, options, and solutions before being asked
- Maintains employer’s privacy by keeping information confidential
- Proven ability to work well independently and take initiative
- Ability to prioritize/execute multiple tasks with efficiency and a sense of urgency
- The EA will also be responsible for calling clients and documenting the calls in clients’ records.
- Perform other related duties as assigned

**Skills**
- Bachelors degree in a related field preferred
- Minimum 1 years of experience in an administrative role
- Experience supporting an Executive is a plus
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Extremely proficient in Microsoft Office Suite or related software with the ability to learn new or updated software
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and systems such as recordkeeping and filing
- Able to work independently

  • Project Engineer/Assistant Project Manager

    1 week ago

    Pomona, United States PUB Construction, Inc. Full time

    Job DescriptionJob DescriptionDescription:Busy full service general contractor performing private, commercial and government work seeks construction project engineer. A construction project engineer must combine the skills of a project manager with skills of engineer. He serves as a middleman between the client, the construction project manager and the...

  • Project Engineer/Assistant Project Manager

    3 days ago

    Pomona, United States PUB Construction, Inc. Full time

    Job DescriptionJob DescriptionDescription:Busy full service general contractor performing private, commercial and government work seeks construction project engineer. A construction project engineer must combine the skills of a project manager with skills of engineer. He serves as a middleman between the client, the construction project manager and the...

  • Project Management Assistant

    1 week ago

    Pomona, United States PM2CM Full time

    Job DescriptionJob DescriptionProject Managers Assistant spend the majority of time managing, coordinating and/or supporting activities related to the execution of major company projects. Project Managers accomplish work through matrixed employees/teams/vendors who are not direct reports but for whom the incumbent has direct accountability to lead and...

  • Paraprofessional- 2024-2025 School Year

    5 days ago

    Pomona, United States The Stepping Stones Group Full time

    **Company**: The Stepping Stones Group **Available Locations**:Pomona Unified School District **Responsibilities**: - Must be flexible working with all grades K to 12. - Assist students 1:1 or Classroom Support. - Assist Mod to Severe Autism. - Assist with toileting, diapering, and potty training as needed. **Benefits**: - Health insurance, 401k, long...

  • Customer Service Analyst

    2 weeks ago

    Pomona, United States Sparibis Full time

    Title:Customer Service AnalystLocation:Pomona, CA**Location:** Must be onsite in Pomona, CA (Remote during COVID) **Years Experience:** 3 Years + **Education:** Bachelors Degree or equivalent preferred. An associate degree or significant relevant experience is required. **Hours:** 8:00am to 5:00pm **Key Skills:** * Experience in the Telecommunications...

  • OE Region 8 NYSDOT

    1 week ago

    Pomona, United States INFRA TECH ENGINEERING LLC Full time

    Job DescriptionJob DescriptionInfra Tech Engineering, LLC is actively seeking Office Engineers to work on a highway construction project in (NYSDOT Region 8). If interested, please send an updated copy of your resume. If possible, please include names and phone numbers of the NYSDOT EIC’s of each NYSDOT project you have worked on in the past. Once your...

  • Senior Project Controls Estimator Hybrid

    3 days ago

    Pomona, United States PM2CM, Inc. Full time

    PM2CM, Inc., (Project Management to Construction Management) is a professional services company dedicated to providing Program and Project Management, Construction Management and Project Controls services during the design and construction phase of projects. Our core expertise is in Project Controls which includes Scheduling, Cost Controls, Document...

  • Project Controls Estimator I Hybrid

    Found in: Appcast Linkedin GBL C2 - 4 days ago

    Pomona, United States PM2CM, Inc. Full time

    PM2CM, Inc., (Project Management to Construction Management) is a professional services company dedicated to providing Program and Project Management, Construction Management and Project Controls services during the design and construction phase of projects. Our core expertise is in Project Controls which includes Scheduling, Cost Controls, Document...

  • Senior Project Controls Estimator Hybrid

    Found in: Appcast Linkedin GBL C2 - 4 days ago

    Pomona, United States PM2CM, Inc. Full time

    PM2CM, Inc., (Project Management to Construction Management) is a professional services company dedicated to providing Program and Project Management, Construction Management and Project Controls services during the design and construction phase of projects. Our core expertise is in Project Controls which includes Scheduling, Cost Controls, Document...

  • Project Controls Estimator I Hybrid

    2 weeks ago

    Pomona, United States PM2CM Full time

    Job DescriptionJob DescriptionPM2CM, Inc., (Project Management to Construction Management) is a professional services company dedicated to providing Program and Project Management, Construction Management and Project Controls services during the design and construction phase of projects. Our core expertise is in Project Controls which includes Scheduling,...

  • Senior Project Controls Estimator Hybrid

    3 weeks ago

    Pomona, United States PM2CM Full time

    Job DescriptionJob DescriptionPM2CM, Inc., (Project Management to Construction Management) is a professional services company dedicated to providing Program and Project Management, Construction Management and Project Controls services during the design and construction phase of projects. Our core expertise is in Project Controls which includes Scheduling,...

  • Project Lead

    4 days ago

    Pomona, United States Mesa Accosiates Full time

    We've got the power to energize Your career and spark YOUR Work/Life Balance through professional development and exceptional benefits.Don't delay, plug in today for an inclusive meaningful career in power, distribution, transmission, engineering, design, technology, or innovation at Mesa Associates, Inc. The Substation Project Lead is responsible for...

  • Sr. Project Manager

    2 weeks ago

    Pomona, United States Spiniello Full time

    Job Description Job Description Salary: Position Objectives and Responsibilities The Senior Project Manager will provide the overall direction, completion and financial outcome of civil construction projects as directed. This role will provide oversight with mentoring, coaching, and guidance to junior project managers and project engineers. The ability to...

  • Sr. Project Manager

    3 weeks ago

    Pomona, United States Spiniello Full time

    Job DescriptionJob DescriptionSalary: Position Objectives and Responsibilities The Senior Project Manager will provide the overall direction, completion and financial outcome of civil construction projects as directed.  This role will provide oversight with mentoring, coaching, and guidance to junior project managers and project engineers.  The ability to...

  • Registered Dietitian 2

    1 day ago

    POMONA, United States Sodexo Full time

    Unit Description: No need to go far to change the world – one resident at a time. Your nutritional know-how can help residents in your community live happier, healthier lives. Sodexo is seeking a Registered Dietitian for Mt. San Antonio Gardens, a Continuing Care Retirement Community in Pomona, CA- just outside of Los Angeles, between the Inland...

  • Registered Dietitian 2

    3 days ago

    Pomona, United States Sodexo Full time

    Unit Description: No need to go far to change the world – one resident at a time. Your nutritional know-how can help residents in your community live happier, healthier lives. Sodexo is seeking a Registered Dietitian for Mt. San Antonio Gardens, a Continuing Care Retirement Community in Pomona, CA- just outside of Los Angeles, between the Inland...

  • Account Representative

    Found in: Resume Library US A2 - 1 week ago

    Pomona, New York, United States The Council of Industry Full time

    Overview: Cambridge Security Seals is an industry leader in the manufacturing and distribution of customized tamper-evident security seals. The Pomona, New York company seeks a personable, enthusiastic, eager-to-learn, and results-driven In-House Account Representative to join our team of professionals and grow within our expanding company. This position...

  • Senior Project Controls Estimator Hybrid

    Found in: Resume Library US A2 - 1 week ago

    Pomona, California, United States PM2CM Full time

    PM2CM, Inc., (Project Management to Construction Management) is a professional services company dedicated to providing Program and Project Management, Construction Management and Project Controls services during the design and construction phase of projects. Our core expertise is in Project Controls which includes Scheduling, Cost Controls, Document...

  • Registered Dietitian 2

    Found in: Resume Library US A2 - 1 week ago

    Pomona, California, United States Sodexo Full time

    Unit Description: No need to go far to change the world – one resident at a time. Your nutritional know-how can help residents in your community live happier, healthier lives.   Sodexo is seeking a Registered Dietitian for Mt. San Antonio Gardens, a Continuing Care Retirement Community in Pomona, CA- just outside of Los Angeles, between the Inland...

  • Registered Dietitian 2

    4 days ago

    Pomona/California/US Sodexo Full time

    Unit Description: No need to go far to change the world – one resident at a time. Your nutritional know-how can help residents in your community live happier, healthier lives. Sodexo is seeking a Registered Dietitian for Mt. San Antonio Gardens, a Continuing Care Retirement Community in Pomona, CA- just outside of Los Angeles, between the Inland...