Support Coordinator
4 days ago
The Support Coordinator will assist with all aspects of patient care. Coordinate clinic schedules, patient appointments and follow up. Answers patient phone calls, verify insurance benefits, prepare charts for clinic and prepare charge tickets for clinic visits. He/She will also coordinate scheduling of all surgeries and diagnostic testing for patients which include sending pre-op packets to patients with surgery instructions, prepare surgery charge tickets and compile letters of medical necessity. The Support Coordinator will assist with the office clerical duties. Other duties may include: assisting multidisciplinary team in managing the care of the patient's thru all phases (In-take/Evaluation/Listed) by acting as a liaison between the clinic and referring physicians; assisting in managing follow-up care for post surgical patients by setting up follow up care appointments; and/or coordinating an organized and efficient case flow of clinic scheduling. Must work with any and every Physician.
The Support Coordinator will assist with all aspects of patient care. Coordinate clinic schedules, patient appointments and follow up. Answers patient phone calls, verify insurance benefits, prepare charts for clinic and prepare charge tickets for clinic visits if needed. Obtain authorization and coordinate diagnostic testing for patients as ordered by provider. Triage patient calls to licensed personnel when medical judgment or advise warranted. Responsible for front reception: arrival of patients, collection of required forms and signatures, collection and posting of over-counter monies, batch closure. He/She will assist the office with clerical duties. Other duties may include: assisting multidisciplinary team in managing the care of the patient's thru all phases by acting as a liaison between the clinic and referring physicians; assisting in managing follow-up care for patients by setting up follow up care appointments; and/or coordinating an organized and efficient case flow of clinic scheduling. Must work with any and every physician in the Clinic.
**Essential Duties**:
- 1. Greets patients in a courteous and professional manner.
- 2. Adheres to protect patient confidentiality.
- 3. Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic information into computer systems, provides medical records to physician / multidisciplinary team for review, performs insurance verification and eligibility, and schedule patient in clinic.
- 4. Schedules patient’s evaluation in a timely manner while accommodating patient’s needs. This includes but no limited to: laboratories, diagnostic testing and consultations as needed.
- 5. Maintains provider master schedule.
- 6. Understands the procedures for scheduling patients, and gives proper patient instructions.
- 7. Notifies patient of upcoming appointments in a timely manner.
- 8. Arranges patient clinic appointments as requested by the physician.
- 9. Communicates all changes with patient and case information to all involved personnel.
- 10. Demonstrates accuracy and thoroughness in entering information into computer systems (Cerner, GE).
- 11. Works with various Health System personnel to resolve issues and accommodate patient.
- 12. Preps charts for clinic and tumor board (if applicable).
- 13. Assists in clinic with clerical and scheduling needs.
- 14. Assist in translation as needed (if applicable).
- 15. Provides phone coverage as needed.
- 16. Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence.
- 17. Performs other duties as assigned.
**Required Qualifications**:
- Req High school or equivalent
- Req Knowledge of medical terminology.
- Req Must have excellent communication skills, including the ability to speak, read and write English proficiently. In depth knowledge of all insurance types.
- Req Knowledge of proper chart format.
- Req Must be comfortable with computers.
- Req Ability to work independently and in a team setting to accomplish duties in a timely manner.
- Req Proficient computer skills and knowledgeable with word processing.
**Preferred Qualifications**:
- Pref 1 year Experience in acute care or ambulatory care setting. *Entry level accepted.
- Pref Knowledge in Cerner, GE and scheduling software
- Pref Basic Life Support (BLS) Healthcare Provider from American Heart Association
**Required Licenses/Certifications**:
- Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)
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