Supplier Relations Coordinator

4 weeks ago

Los Angeles, United States TAG USA Full time

**Supplier Relations Coordinator**

**The Who**

In 1988, our founders had an ambitious dream to form the largest specialized travel company in the world—to set the example of how touring and travel should be done. The belief that travel is one of the most emotive experiences you undertake and our ambition to make this experience the absolute best it can be for the traveller, has become the guiding principle for TAG.

We believe that through a bespoke, high-touch and personal service, we can alleviate the stress and complexity of travel. So, whether it is a business meeting to close a deal, an event to meet industry peers or a gig for 50,000 screaming fans, we will get our clients to where they need to be feeling ready to take on the world.

**The Why**

At TAG, our company values matter. We appreciate our staff working as a** T**eam, having **A**mbition and being** G**enuine.

You will have a passion for the job you do, as well as a drive to want to do better—in return, TAG will support your growth and development, as well as offer opportunities to progress or maybe even change tack

**The What**

As a Supplier Relations Coordinator you will have a diverse and varied role. Here are just some of the things you’ll be getting involved with:

- _Proactively deliver full departmental support whilst providing high service level, at all time_
- _Coordinate shareholders, directors, and support employee business travel requiring US accommodations in line with the TAG Business Travel Policy_
- _Coordinate supplier office visits and agents’ presentations and liaise with other US Offices to obtain their appointments. Meet and greet catering deliveries, off-site events, FAM trips. Coordinate employee attendance to all in-house supplier training sessions, presentations, FAM trips, and supplier functions. Assist with the distribution of supplier information to all employees_._ Attend all in-house supplier training sessions, presentations, and meetings, when required_
- _Organize office visits and keep diaries of supplier appointments. Organize calendar of supplier events and invite and manage all staff invitations as needed_
- _Produce procurement reports as required_
- _Keep a log of Hotel Reward Points and properly allocate the Hotel Reward Points when needed towards directors or employee travel. To include a full audit procedure_
- _Actively research and keep up with hotels news, anything relevant worth broadcasting, new hotel openings, especially in Los Angeles, New York, Atlanta, Nashville, and Miami._
- Continuously _collect and update preferred supplier contacts and correct supplier information for storage in the relevant database system, QC new hotel loads entries, assist with new loads, edits, or updates. Update Preferred Suppliers’ KEYNOTEs or hotels that need to be on red alert _
- _Assist in the liaison of working in conjunction with other departments to ensure all back-office support functions operate smoothly and effectively, communicate any pertinent updates with TAG UK Procurement team, and request coverage as needed_
- _Liaise and assist, when needed, to complete the Hotel Chain Certification program (e.g. Marriott) in a timely manner_
- _Proactively suggest ways to improve the database and assist in the implementation of new developments_
- _Process GDS rate loading by forwarding loading information to approved hotel partners, perform rate audit, update TAG desktop activities notes_
- _Ensure attention to details, keeping errors and mistakes to an absolute minimum so that the Company does not incur financial losses due to individual error_
- _Assist finance commissions team in contacting preferred suppliers in case of unsuccessful efforts to collect past due invoices _
- _Liaise with Procurement Team UK for any issues or projects relating to TAG desktop _
- _Begin to build strong relationships with both hotels and ancillary suppliers _
- _Adhere to PCI regulations in accordance with Company policy_

**The How**

To be successful at TAG is as much about mindset and attitude as it is about skill set and qualifications. We’re a team who share the same desire and passion to go above and beyond for each and every client. We revel in making the seemingly impossible possible, always rising to the challenge with ambition and a genuine, open attitude.

We work flexibly to accommodate our TAG team colleagues, meaning on occasion there could be requirements outside of office hours to manage time zones and other work commitments. As a Supplier Relations Coordinator—LA there are several credentials and attributes which would be advantageous, but a determined attitude and willingness to learn, are equally important.
- BS or BA degree (preferred)
- In lieu of education, equivalent combination of education and directly related experience (required)
- 1 year of administrative experience in a corporate environment (required)
- 1 year of travel management experience (required)
- Experience with Meeting Plan

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