Public Relations Assistant

3 weeks ago

Los Angeles, United States align Public Relations Full time

align Public Relations is seeking a publicity assistant with at least 1 year experience at a public relations firm with a focus in entertainment to assist with creators, authors, actors and lifestyle clients. Looking for LOS ANGELES, IN-PERSON ONLY applicants. Assistants must be skilled in multi-tasking, attention to detail and extremely organized as they will be handling a high-volume email inbox, calls and multiple schedules daily. In addition, assistants will be responsible to service press clips daily in a timely manner as well as maintain press kits and status documents for clients via PowerPoint, Excel and Canva. Experience with Cision, Muckrack, Critical Mention, Word, Google Docs, Canva and PowerPoint proficiency is preferred. Applicant should be prepared to work in teams, no task too small or too large. One year assistant experience preferred or in person internships. Spanish speaking a plus but not required.

RESPONSIBILITIES

  • Track online and print media daily for client press coverage and service to client teams
  • Draft memos & client offers and updates
  • Create and maintain client press schedules
  • Heavy scheduling and coordinating logistics for book tours, client photo shoots, press junkets, premieres, media interviews, TV appearances, industry events, PR campaigns, and more
  • Compile targeted press lists for pitching and outreach including ongoing maintenance and updating contact and media lists
  • Create/maintain client press kits and bios
  • Respond to high volume emails and client requests in a timely manner
  • Coordinate travel arrangements, both domestically and internationally (flights, ground transportation, airport greeters, etc)
  • Outreach and booking client hair, makeup and styling including billing

QUALIFICATIONS/REQUIREMENTS

  • Minimum of 1 year of PR talent agency or studio/network experience is preferred
  • Bachelor's degree
  • Excellent verbal and written communication skills
  • Knowledge and curiosity for the literary/publishing space
  • Knowledge and curiosity for key players throughout the entertainment and media industry
  • Excellent attention to detail and accuracy is a must, as well as the ability to prioritize and multi-task.
  • Can-do, positive attitude and willing to ''go the extra mile”
  • Ability to thrive in a fast-paced, highly intense client service work environment
  • Timely and consistent responsiveness ability to exercise a sense of urgency
  • Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Outlook)
  • Familiarity with video conferencing systems (Zoom, Slack, Concur)
  • Motivated, resourceful, able to work independently or as part of a team, and able to move seamlessly between teams.
  • A creative, solution-oriented thinker and a multi-tasker who can meet deadlines and manage several projects simultaneously
  • The ideal candidate will stay in this role for a few years, being mentored is very much part of the position and there is high potential for growth from within
  • Must live in the LA area and be able to work in the office on a daily basis
  • Willingness to work occasional late nights, weekends, or holidays as needed (Overtime Provided)

About align Public Relations: We are a public relations, branding and strategic networking firm with publicists that have worked in the industry for 25 plus years. We represent a diverse group of clients from Academy Award-winning actors to Emmy award-winning TV talent, Grammy Award Winning recording artists, lifestyle clients, Entrepreneurs, authors and digital creators. Catering to, pitching and servicing our clients is our main objective. We are full service; nothing is too big or too small a task. We look to collaborate and empower staff making every employee a part of the team and growing from within is important to us. We want long term team employees.

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