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Back Office Analyst

3 months ago

Houston, United States TotalEnergies Full time

**Pays**

Etats-Unis

**Lieu**

USA

**Lieu de travail**

HOUSTON-LOUISIANA STREET(USA)

**Domaine**

Finance

**Type de contrat**

CDI

**Expérience**

Moins de 3 ans

You are someone who possesses the following experience and credentials:

- Undergraduate degree in Accounting, Finance, Mathematics, Energy or business-related major
- 2-3 years’ experience in the Gas and Power markets with a high data analysis component
- Understanding of the North America power industry
- Knowledge of energy commodity markets is highly desirable
- Ability to work under pressure, attention to detail, innovation and change management
- Effective communication skills and customer service mentality
- Strong attention to detail and a high degree of accuracy are essential skills in an environment where an error can have both financial and reputational ramifications
- Strong drive to improve processes and systems is necessary alongside good IT skills (Excel/VBA/Python/PowerBI/Alteryx). You may be expected to develop new tools to secure and optimize the process and build new reports adapted to the business evolutions

**TotalEnergies regrets that it is unable to sponsor employment Visas or consider individuals on time-limited visa status for this position.

**Activités**

Your mission as a Back Office Analyst include:

- Monitoring and reconciliation of daily clearing activities
- Verification of monthly exchange/clearinghouse, clearing banks, and broker invoices
- Issuance and reconciliation of spot exchange invoices
- Close collaboration and coordination with other internal support functions with regards to clearing relevant topics and company-wide finance reporting
- Support the implementation of new products including appropriate process documentation according to audit and compliance standards
- Active monitoring of market changes and regulatory initiatives as well as their impact on the clearing area
- Daily confirmation and settlement activities including Trade Checks between the confirmation or recap and the trading systems, as well as matching of confirmations from counterparties against internal systems
- Implementation of new markets and products including appropriate process documentation according to audit and compliance standards
- Work closely with internal and IT teams to enable the automation of confirmations as much as possible
- Manage a portfolio of trading counterparts
- Check traders supply accurate deal-sheets/electronic download reports for all trades validated within our inhouse trading system, (the BOOK)
- Ensure that accurate trading information is represented within the trading BOOK by confirming deals with counterparts and brokers on a daily basis
- Monitor and verify exchange-traded positions and limits
- Reconcile the Company’s open trade equity to daily statements from our clearing houses
- Monitor and report financial OTC trades to the Dodd-Frank reporting regulators within 24 hours of their execution
- Send invoices to counterparts without exceeding deadlines set within the industry as well as contractually
- Reconcile counterpart/pipeline invoices against the system in liaison with the Operations and Middle Office departments to resolve discrepancies
- Agree with counterparts on settlements, provide timely payment instructions and cash forecast information to the Treasury team, and assist the accounting team with aged debt reporting and resolution and analyzing accruals
- Responsible for pulling/analyzing settlement statements within the Simba SMS system
- Check and distribute all incoming/outgoing confirmations produced by the BOOK Confirmation Module or directly from third parties and record these against the BOOK using the Confirmation Module and chase all outstanding confirmations on a daily basis
- Analyze confirmations and settlements of daily executed trades by checking pricing and volume adjustments
- Ongoing onboarding of new Counterparts,
- Assist internally and externally with any Back Office related questions
- Participate in team and individual projects delegated by the Back Office Manager or Supervisor
- Support team members and be available to help and mentor junior team members
- Run management reports and ad-hoc analysis
- Support, identify, and assist in implement of process & systems improvement, from system testing and implementations to desk level process
- Identify and communicate operational risk, define risk mitigating measures and priorities

**DIMENSIONS**

Financial
- The Back-office processes 250,000 confirmations and 35,000 invoices and payments every year
- The counterparties of the Trading Division includes upstream and downstream affiliates and all the main Energy companies in Europe, US, Middle East and Asia

Non-Financial
- Work in the Back-Office operations in Houston, which as part of the Global Risk Control includes TGPNA and TGPL activities
- Work across product types including natural gas, ethane, shale gas, liquefied natural gas, liquefied petroleum g